Administrative Assistant

100 The University of Akron; United States; On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Tuition remission

Flexible Work Arrangement

Competitive benefits

Job summary

The University of Akron is seeking an Administrative Coordinator to assist supervisors in administering departmental programs and to manage daily office operations. You will relieve routine tasks and exercise independent judgment on departmental policies.

Responsibilities include collecting and interpreting data, maintaining confidential files, calendars, travel, budgets, and payroll-related duties; coordinating public relations and training clerical staff in a fast-paced university setting.

Qualifications

• Requires 18 months of education or training beyond high school.
• Minimum of 2 years experience in office/clerical procedures.
• Advanced computer skills including word processing, spreadsheet, and database software.
• Strong interpersonal, problem-solving, and research skills required.

Responsibilities

• Research, collect, and interpret data to inform programs and recommendations.
• Maintain highly confidential personnel files and payroll records; track positions and job openings.
• Maintain calendars, arrange meetings, travel, and compose correspondence; manage databases and documents.
• Monitor budgets and establish start-up accounting procedures; manage or close special accounts.
• Coordinate public relations efforts; act as liaison between department and university community.
• Assign, train, supervise, and review clerical staff and student workers; assist other departments as needed.

Skills

Data interpretation

Confidential files

Calendar management

Budget management

Public relations

Staff supervision

Education

Post-secondary education

Tools

Word processing

Spreadsheet

Database software

Job description

Job Summary

Provide assistance to supervisors in the administration of departmental programs or activities. Direct daily office operations pertaining to departmental programs and procedures. Relieve supervisors of routine and some non-routine administrative duties. Exercise independent judgment in resolving issues or concerns related to departmental policies and procedures.

Essential Functions

• 10%-40% Research, collect, and interpret data for the purpose of providing information to others, developing programs, making recommendations, and preparing materials.
• 10%-25% Maintain highly confidential personnel files and payroll records. Track available positions, compiles information for job descriptions, new job openings and employee searches. Interpret policies/procedures and transmit decisions and directives for the benefit of support staff, faculty and student assistants.
• 15%-40% Maintain calendars, organize meetings, coordinate special events and travel arrangements and compose correspondence. Update and manage computer database and file systems. Utilize software packages and computer applications to create spreadsheets and documents for the completion of projects.
• 5%-15% Monitor budgets, establish start-up accounting procedures, and manage or close out special accounts for the department. Research products, vendors, and prices to properly appropriate funds for the purchase of equipment and supplies.
• 5%-10% Coordinate public relations activities for the purpose of responding to inquiries and complaints, furnishing information to the public and providing explanations. Act as a liaison between the department and the university community.
• 5%-15% Assign, train, supervise and review the work of designated clerical support personnel and student assistants. This position will also work on an as needed basis with college departments and schools that are experiencing a heavy workload and need help meeting deadlines.

Additional Position Information

• Education: Requires 18 months of education or training beyond high school.
• Licenses/Certifications/Requirements: None.
• Experience: Requires a minimum of 2 years experience in office/clerical procedures. Ability to coordinate programs, work in a fast-paced environment, and utilize new technology required. Advanced computer skills including word processing, spreadsheet, and database software packages required. Strong interpersonal, problem-solving, and research skills required.

Compensation: This is a Union position with a salary grade of SBU-109. The starting rate for this position is $16.19 per hour. Salary determination is subject to the SBU Collective Bargaining Agreement.

FLSA Status (exempt/nonexempt): United States of America (Non-Exempt) Union Affiliation (if applicable): Staff Bargaining Unit.

State of Residence Statement It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.

Equal Opportunity Employer, including disability/veterans.

The University of Akron empowers our people to flourish by delivering an applied and community-connected educational experience and cultivating research excellence. Leveraging our passion and expertise, we create innovative academic opportunities, support the well-being of our students and employees, and prioritize community embeddedness and engagement to impact lives through transformative experience. Through this focus, UA aspires to be the leader in community-focused higher education. The University of Akron is a lifelong learning partner, recognizing and valuing diverse learning experiences and combining traditional classroom experiences with innovative and robust approaches. As Zips, we prioritize the well-being of our students and employees, cultivate a culture and community where all can flourish, and act as responsible stewards of our resources and infrastructure by leveraging data to differentiate our processes and systems. We leverage our urban campus as a responsive and reliable partner to identify and meet the needs of the region. We intentionally contribute to economic and workforce development and civic life through research, innovation and engagement to provide community-embedded experiential learning opportunities that will enhance the UA experience for all students. We welcome candidates who are passionate about shaping and inspiring the next generation of thinkers, experts, artists and leaders. For more information about The University of Akron or the Akron community please visit our About UA page. The University of Akron offers a competitive total compensation package comprised of a competitive salary and comprehensive benefits for eligible employees including medical, dental, vision, short and long-term disability, life insurance, and paid leave of absences including time off for illness, vacation, and maternity or paternity leave. In addition, eligible employees and their dependents are provided tuition remission. All staff and eligible non-bargaining unit faculty have the option to request a Flexible Work Arrangement (FWA). The University of Akron participates in state retirement systems and offers alternative retirement options with competitive employer contributions. Optional investment opportunities are available including deferred compensation programs (403(b) and 457(b)). Please visit our benefits home page for more information.