Administrative Assistant

AH_001 Arnot Ogden Medical Center; United States; On-site; USD 28,000 - 34,000; Full time

Job summary

Centralus Health is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the Nursing Education Department across the integrated health system. This role ensures the coordination of educational programs, onboarding, nurse residency, and ongoing professional development for nursing staff.

You will work with educators, clinical staff, leadership, and external partners to deliver high-quality education that aligns with regulatory standards and

Qualifications

• Associate's Degree and 2-4 years of administrative experience
• Experience in healthcare or education settings preferred
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience in program management preferred

Responsibilities

• Coordinate logistics for nursing education programs, onboarding, and training
• Manage calendars for educators and department leadership across multiple sites
• Maintain education records, attendance logs, and certifications in LMS/databases
• Prepare program materials, reports, and meeting minutes
• Organize meetings and events, including agendas and AV setup
• Generate routine and ad hoc education reports
• Coordinate with staff, HR, and external partners on onboarding and education initiatives
• Assist in identifying workflow improvements

Skills

Scheduling

Record keeping

Communication

Education

Associate's Degree

Tools

Microsoft Office Suite

Job description

About Arnot Health

Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St. Joseph's Hospital in Elmira; Ira Davenport Memorial Hospital in Bath, NY; and over 40 medical offices in the Southern Tier. Arnot Health is currently affiliated with more than 300 physicians from 50+ specialties. Arnot Health is a member of Centralus Health, a community-based integrated delivery system. Our mission is to deliver high-quality care, empower our teams to succeed, and improve the wellbeing of the communities we serve. Our commitment to quality personalized care begins with our exceptional team—over 6500 employees strong. At Arnot Health, you will work in a collaborative environment that values excellence, integrity, compassion and stewardship. Together, we create an environment where empathy, honesty and a dedication to quality thrive, empowering us to make a positive impact on the lives we touch. We offer competitive wages, comprehensive benefits, and professional development opportunities to help our employees grow and thrive. Whether you are just starting your career or taking the next step in healthcare, we invite you to join us in shaping the future of care in our communities. Learn more at www.arnothealth.org.

Centralus Health Mission

Our mission is to deliver high-quality care, empower our teams to success and improve the wellbeing of the communities we serve.

Job Summary

The Administrative Assistant provides comprehensive administrative and operational support to the Nursing Education Department across Centralus Health an integrated health system. This role ensures the efficient coordination of educational programs, onboarding programs, nurse residency programs, and ongoing professional development initiatives for nursing division staff. The Administrative Assistant will serve the leadership team of the Nursing Education department as well as be a key liaison between educators, clinical staff, leadership, and external partners, supporting the delivery of high-quality education that aligns with organizational goals, regulatory standards, and patient care excellence.

Job Functions (5-10)

• Program Coordination: Coordinate logistics for nursing education programs, including orientation, nurse residency, onboarding, continuing education, and competency training sessions.
• Scheduling and Calendar Management: Maintain complex calendars for educators and department leadership; schedule meetings, classes, and events across multiple clinical sites within the health system.
• Data and Record Management: Maintain accurate education records, attendance logs, certifications, and compliance documentation in learning management systems (LMS) and databases.
• Communication and Correspondence: Prepare and distribute communications such as program materials, announcements, reports, meeting minutes, and departmental updates.
• Event and Meeting Support: Organize meetings, workshops, and education events, including preparing agendas, materials, audiovisual setup, and post-event follow-up.
• Reporting and Documentation: Generate routine and ad hoc reports related to education participation, compliance metrics, and program outcomes.
• Stakeholder Coordination: Serve as a liaison between nursing staff, educators, human resources, and external partners to support onboarding and ongoing education initiatives.
• Process Improvement Support: Assist in identifying workflow improvements and supporting department initiatives that enhance efficiency and effectiveness.

Success Factors

Continuously look for ways to improve-streamlining workflows, removing barriers to success, and enhancing the experience for both employees and customers. Supports organizational priorities and nursing strategic goals through education.

Education / Experience Qualifications Required

• Associate's Degree
• 2-4 years of administrative experience, preferably in healthcare or education settings
• Experience working in a hospital or integrated health system strongly preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Preferred: Experience in program management and managing health care programs

Physical Requirements

Repetitive use of hands and fingers (e.g., Use of computer keyboard); may require lifting and carrying light loads (up to 40 lbs), including boxes, equipment, IV solutions and stooping and kneeling (e.g., to pick up items from the floor, to remove and replace items on lower shelves and to file documents in lower file drawers); sitting, walking, or standing for long periods of time may be necessary; must be able physically to operate the equipment used for the job.

Job Requirements

As a Centralus level position, at times minimal travel will be required between sites.

Pay Range Disclosure

Standard Rate of $20.60 to $24.81 per hour plus benefits

Equal Employment Opportunity & Inclusive Culture

Centralus and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all. We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics. If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Centralus Talent Acquisition team at [e-mail]. We're excited you're considering joining our team. At Centralus Health, we foster a culture of care, trust, and belonging. Here, you’ll have the opportunity to grow and thrive in your career while making meaningful connections with patients, families, colleagues, and communities.