Administrative Assistant - Nursing Education - AOMC - FT - Days

Cayuga Medical Center; Town of Ithaca (NY); On-site; USD 43,000 - 52,000; Full time

Job summary

Arnot Health is seeking an Administrative Assistant to support the Nursing Education department at Arnot Ogden Medical Center. This role coordinates onboarding, nurse residency, continuing education, and staff development, serving as a liaison among educators, clinical staff, leadership, and external partners.

The incumbent will manage calendars, maintain education records, prepare communications, and assist with reports to ensure compliance with regulatory standards and high-quality patient

Qualifications

• 2-4 years of administrative experience, preferably in healthcare or education.
• Associate's Degree required.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Coordinate logistics for nursing education programs, including orientation, nurse residency, onboarding, continuing education, and competency training sessions.
• Maintain complex calendars for educators and department leadership; schedule meetings, classes, and events across multiple clinical sites.
• Maintain accurate education records, attendance logs, certifications, and compliance documentation in LMS and databases.
• Prepare and distribute communications such as program materials, announcements, reports, meeting minutes, and departmental updates.
• Organize meetings, workshops, and education events, including agendas, materials, AV setup, and post-event follow-up.
• Generate routine and ad hoc reports related to education participation, compliance metrics, and program outcomes.

Skills

Office administration

Healthcare/education experience

Communication skills

Education

Associate's Degree

Tools

Microsoft Office

Job description

About Arnot HealthArnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St. Joseph's Hospital in Elmira; Ira Davenport Memorial Hospital in Bath, NY; and over 40 medical offices in the Southern Tier. Arnot Health is currently affiliated with more than 300 physicians from 50+ specialties.Arnot Health is a member of Centralus Health, a community-based integrated delivery system. Our mission is to deliver high-quality care, empower our teams to succeed, and improve the wellbeing of the communities we serve.Our commitment to quality personalized care begins with our exceptional team—over 6500 employees strong. At Arnot Health, you will work in a collaborative environment that values excellence, integrity, compassion and stewardship. Together, we create an environment where empathy, honesty and a dedication to quality thrive, empowering us to make a positive impact on the lives we touch.We offer competitive wages, comprehensive benefits, and professional development opportunities to help our employees grow and thrive. Whether you are just starting your career or taking the next step in healthcare, we invite you to join us in shaping the future of care in our communities.Learn more at www.arnothealth.org .Summary:The Administrative Assistant provides comprehensive administrative and operational support to the Nursing Education Department across Centralus Health an integrated health system. This role ensures the efficient coordination of educational programs, onboarding programs, nurse residency programs, and ongoing professional development initiatives for nursing division staff. The Administrative Assistant will serve the leadership team of the Nursing Education department as well as be a key liaison between educators, clinical staff, leadership, and external partners, supporting the delivery of high-quality education that aligns with organizational goals, regulatory standards, and patient care excellence.Responsibilities:Program Coordination: Coordinate logistics for nursing education programs, including orientation, nurse residency, onboarding, continuing education, and competency training sessions.Scheduling and Calendar Management: Maintain complex calendars for educators and department leadership; schedule meetings, classes, and events across multiple clinical sites within the health system.Data and Record Management: Maintain accurate education records, attendance logs, certifications, and compliance documentation in learning management systems (LMS) and databases.Communication and Correspondence: Prepare and distribute communications such as program materials, announcements, reports, meeting minutes, and departmental updates.Event and Meeting Support: Organize meetings, workshops, and education events, including preparing agendas, materials, audiovisual setup, and post-event follow-up.Reporting and Documentation: Generate routine and ad hoc reports related to education participation, compliance metrics, and program outcomes.Minimum Qualifications:2-4 years of administrative experience(preferably in healthcare or education setting)Associate's DegreeProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Preferred Qualifications:Experience in program management and managing health care programsRequired Licensure/Certifications:NonePhysical Requirements:Repetitive use of hands and fingers (e.g., use of computer keyboard)May require lifting and carrying light loads (up to 40 lbs.)Sitting, walking, or standing for long periods of time (4-8 hours) is often necessaryMust be able physically to operate the equipment used for the job.Job Title: Administrative AssistantLocation: Arnot Ogden Medical CenterDepartment: Nursing EducationHours Per Week: 40 HoursSchedule: Monday - Sunday DaysSign-On Bonus: $0**Pay Range Disclosure: $20.60 - $24.81**Centralus Health System and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all.We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics.If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Cayuga Health Talent Acquisition team at [e-mail] . or for Arnot [e-mail]