Administrative Assistant

Gravity Global; United States; Remote; USD 21,000 - 30,000; Part time

Benefits offered by this job

Competitive rewards

Career growth & development

Work-life balance

Global collaboration

Professional development

Parental leave

Job summary

Gravity Global is seeking a Part-Time Administrative Assistant to support our Minneapolis office and assist our Houston office and remote team from afar. The role offers a proactive, people-first organizer who keeps the office running smoothly with scheduling and coordination support.

The ideal candidate has 1-2+ years of admin experience, strong organizational skills, and proficiency with Microsoft 365/Teams.

Qualifications

• 1-2+ years of administrative or office support experience (internships count).
• Strong organization and communication skills with a customer-service mindset.
• Proficiency with Microsoft 365/Teams and willingness to learn internal tools.
• Attention to detail and reliability; willingness to pitch in across tasks.

Responsibilities

• Answer and route Teams calls and office emails; greet visitors on in-office days.
• Schedule meetings and room bookings; manage calendar holds and logistics.
• Maintain office supplies; place orders and coordinate deliveries.
• Keep the office clean and presentable; support storage needs.
• Assist with ad-hoc admin tasks (docs/decks, data entry, vendor coordination).
• Support internal meetings and small onsite events (setup/teardown; catering).
• Help executive team with logging hours and submitting expense reports.

Skills

Organization skills

Communication skills

Customer service approach

Reliability

Tools

Microsoft 365/Teams

Job description

Administrative Assistant

Department: Corporate Services - Finance

Employment Type: Part Time

Location: Minneapolis

Description

Join Our Global Team Gravity Global is the world’s most awarded marketing consultancy specialising in brands operating in complex markets. Led by strategy, innovation, technology, data, and creativity, we create brand-and-demand marketing programmes that drive transformational growth for our clients. With 14 wholly owned offices across the US, Europe and APAC, and our Global Talent Hubs in emerging markets, you can build a truly global career in a rapidly scaling organisation that’s shaping the future of marketing. At Gravity Global, we believe our people are our greatest strength. We’re a collective of creative thinkers, strategic storytellers, and data-driven innovators united by one mission – to deliver exceptional work that makes an impact. We’re growing fast – across continents and disciplines – and we’re looking for passionate individuals who want to make a difference: for our clients, our teams, and the world around us.

About the role

We’re seeking a Part-Time Administrative Assistant to support the Minneapolis office with day-to-day operations and administrative tasks along with supporting our Houston office and remote team from afar. This role is ideal for a proactive, people-first organizer who enjoys keeping an office running smoothly while assisting teams with light scheduling and coordination.

Key Responsibilities

• Answer and route Teams calls and office emails; greet visitors on in-office days
• Schedule meetings and room bookings; manage simple calendar holds and meeting logistics; issue annual Holiday calendar holds for U.S. offices
• Maintain office and kitchen supplies; place orders and coordinate deliveries
• Maintain a clean and organized office for proper presentability
• Support office storage needs
• Support internal meetings and small onsite events (set-up/tear-down; catering coordination)
• Assist departments with ad-hoc administrative tasks (docs/decks, lists, data entry, vendor coordination, office maintenance, parking validations)
• Keep shared documentation and inboxes organized; elevate facilities issues as needed
• Help the executive team with logging hours and submitting expense reports

Skills, Knowledge and Expertise

• 1-2+ years of administrative or office support experience (internships count)
• Strong organization and communication skills; customer-service approach
• Comfort with Microsoft 365/Teams; able to learn internal tools quickly
• Attention to detail, reliability, and willingness to pitch in across tasks

Work Pattern

• Up to 25 hours a week Monday - Friday in office at our Downtown Minneapolis location; flexibility on schedule.

What We Offer

• Competitive Reward & Pay - we recognise and value your contribution with fair and competitive rewards aligned to local market practices, designed to celebrate excellence and support long-term success.
• Career Growth & Development - we believe development is ongoing, not annual. Through our Continuous Performance Management (CPM) process, which includes regular feedback and coaching, we help you refine your skills, celebrate your achievements, and plan for future success enabling you to reach your full potential.
• Collaboration - be part of a cross-functional, global team that values sharing insights, ideas, and best practices to drive collective success.
• Professional Development - we invest in you through ongoing training and learning programmes designed to expand your expertise and confidence.
• Work-Life Balance - while we expect dedication to client success, we also value your wellbeing, offering flexible working arrangements and plentiful paid time off.
• Community & Recognition - we celebrate our people through social and team-building events, recognise length of service and life milestones, and appreciate individual contributions through our Gravity Gratitude ‘kudos’ recognition programme.
• Family Support - we understand family matters and our people benefit from family-friendly policies such as parental leave, and access to wellbeing resources to help you balance work and family life.
• Purpose & Belonging - we are committed to Environmental, Social and Governance (ESG) principles, fostering a workplace where positive impact matters. Our people are encouraged to get involved in employee resource groups that champion wellbeing, sustainability and culture.

Important Disclosure:

At Gravity Global, we believe in recognising every team member’s contribution. Your total rewards package - including salary and benefits - will align with country specific labor laws and our company policies. We’ll walk you through all the details during the offer stage.

Gravity Global is an equal opportunities employer and we do not discriminate on the basis of sex, race, religion, age, sexuality, disability and other protected status as required by applicable law.