Administrative Assistant

Hospital for Special Surgery; Uniondale (NY); On-site; USD 43,000 - 65,000; Full time

Job summary

Hospital for Special Surgery seeks an administrative professional to support department leadership with calendar management, meeting coordination, and document preparation. The role requires familiarity with medical terminology and MS Office suite, along with the ability to handle diverse administrative tasks in a fast-paced healthcare environment.

Experience with EPIC and strong organizational skills are essential.

Qualifications

• Working knowledge of medical terminology.
• Proficient in MS Office: Word, Excel, Outlook.
• Self-directed, motivated and resourceful with initiative.

Responsibilities

• Manage calendars, scheduling, and meeting coordination for department leadership.
• Prepare correspondence, reports, presentations, and meeting materials.
• Assist with meetings schedules, coordination, and documentation.
• Support communication between leadership, staff and external stakeholders.
• Handle registration functions across service lines using the EPIC system.

Skills

MS Office proficiency

Medical terminology

Self-motivated

Initiative

Education

Bachelor's degree or equivalent experience

High School Diploma or GED (required)

Associate’s degree preferred

Tools

EPIC system

Job description

How you move is why we’re here. Now more than ever.Get back to what you need and love to do.The possibilities are endless...Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success.If this describes you then let’s talk!HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.Emp StatusRegular Full timeWork ShiftDay (United States of America)Compensation RangeThe base pay scale for this position is $30.77 - $46.84. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.What you will be doingJOB DESCRIPTIONMonday-Friday 6:45am-3pmYEARS OF EXPERIENCE REQUIRED1-2 years experience in healthcare and supporting administratorsYEARS OF EXPERIENCE PREFERREDMicrosoft Office Suite including Outlook calendar management, travel arrangements, meeting coordination, strong organizational skills with attention to detailPHYSICAL WORKING CONDITIONSSitting in a comfortable position with frequent opportunity to move about and traverse the hospital campus. Examples: executive, management, administrative and secretarial positions.ENVIRONMENTAL WORKING CONDITIONSComfortable indoor area Located in a comfortable indoor area. Examples: executive, management and secretarial positions.HAZARDS OSHA~Category 3 Tasks that involve no exposure to blood, body fluids, tissues, or other potentially infectious materials and Category 1 tasks are not a condition of employment.POSITION & UNIT ACCOUNTABILITIESManage calendars, scheduling, and meeting coordination for department leadership.Prepare correspondence, reports, presentations, and meeting materials.Assists with meetings schedules, coordination, and documentationsSupport meeting logistics, including agenda preparation, minutes, and distribution of materials.Facilitate communication between leadership, staff, physicians, and external stakeholders.Assist with employee recognition, engagement initiatives, and departmental events.Perform registration functions across multiple service lines using the EPIC system.Receiving and triaging heavy incoming call volume and responding professionallyMaintains satisfactory attendance record.Reports for duty punctually.Adjusts to changing situations and work assignments.EDUCATION REQUIREDBachelors or equivalent experience BachelorsEDUCATION PREFERREDHigh School Diploma or equivalent G.E.D. required.Associate’s degree preferred.SKILLS REQUIREDWorking knowledge of medical terminology.Self-directed, motivated, and resourceful.Demonstrates initiative.Working knowledge of MS Office Suite application: Word, Excel, Outlook.Non-Discrimination PolicyHospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.