Administrative Assistant

Wayne Farms LLC; Tyler (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Wayne-Sanderson Farms in Tyler, TX seeks an administrative assistant to support the Production department with clerical tasks, scheduling, and record-keeping. You will coordinate office activities, manage information flow, and assist with inventory and purchasing functions.

Ideal candidates have at least two years of administrative experience, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• High School diploma or equivalent.
• Two years of administrative support experience.
• Experience tracking inventory records.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Coordinate office activities and maintain records.
• Manage phone, emails, and mail flow.
• Prepare reports, presentations, and documents.
• Support purchasing and inventory activities.
• Assist with production scheduling and ISN system administration.
• Verify visitor compliance with biosecurity requirements.

Skills

Office administration

Microsoft Office

Scheduling

Inventory management

Education

High School diploma or equivalent

Tools

Enterprise Asset Management

Job description

PRIMARY FUNCTION:

Provides administrative and clerical support to the Production department by coordinating office activities, maintaining records, supporting inventory and purchasing functions, assisting with production scheduling, and ensuring compliance with departmental procedures.

RESPONSIBILITIES AND TASKS:

Manage and prioritize information flow, including phone calls, emails, and mail.

Answer and direct incoming phone calls.

Manage calendars, meetings, travel, and departmental events.

Maintain department files and records.

Prepare correspondence, reports, presentations, and other documents.

Collect, compile, and maintain departmental information and reports.

Coordinate departmental purchasing and inventory activities to ensure the timely availability of materials, supplies, and resources.

Monitor office, hatchery, broiler, breeder, and pullet supply inventories.

Create, receive, and maintain inventory records.

Administer the ISN contractor management system and ensure compliance with established protocols.

Verify visitor compliance with company biosecurity requirements.

Perform additional relevant duties as assigned

SUPERVISORY ROLE:

None. This is an Individual Contributor role and exhibits these competencies: Functional/Technical Skills, Action Oriented, Problem Solving, Learning on the Fly, and Interpersonal Savvy

EDUCATION and CERTIFICATIONS:

High School diploma or equivalent

EXPERIENCE AND SKILLS:

Minimum two (2) years of administrative support experience.

Experience tracking, receiving, and maintaining inventory records.

Preferred experience with an Enterprise Asset Management (EAM) system.

Strong organizational, communication, and customer service skills.

Proficient in Microsoft Office (Word, Excel, PowerPoint).

Ability to prioritize multiple tasks in a fast-paced environment with strong attention to detail.

SAFETY REQUIREMENTS:

Follow and ensure others follow departmental and company safety policies and programs Wear required protective equipment in all areas where mandatory

PHYSICAL REQUIREMENTS:

Frequently sit for long periods of time utilizing office equipment and/or computers.

Long periods of time requiring intense concentration in an open area office space

Occasionally lift up to 20 lbs.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

ABOUT US:

A career that makes an amazing difference starts at Wayne-Sanderson Farms. Formed from two leading poultry companies with humble roots in farm supply and feed manufacturing, Wayne-Sanderson Farms is built on over a century’s worth of industry expertise and excellence in operation. Our family at Wayne-Sanderson Farms is now more than 26,000 team members and over 2,000 family farmers strong, and still growing as the nation’s third largest poultry producer. By starting your career with a leader in the industry, you can develop your skills in a wide variety of operations while enjoying unique benefits such as our professional development opportunities. Make an impact on a global scale by feeding a growing world with Wayne-Sanderson Farms.