Administrative Assistant

Howard Hanna Real Estate Services; Town of Vestal (NY); On-site; USD 22,000 - 28,000; Full time

Job summary

Howard Hanna Real Estate Services in Vestal, NY seeks an Administrative Assistant to provide administrative, secretarial and advertising support to the branch office and sales agents under the Sales Office Manager. Duties include processing records, coordinating ads with Marketing, maintaining sign and lock box inventories, handling phones and visitors, and supporting the accounting department when needed.

Requirements: high school diploma; strong computer skills in Word, Excel, PowerPoint,

Qualifications

• Strong customer service and professional communication skills.
• Proficient in clerical tasks and data entry.
• Experience with MS Office applications (Word, Excel, PowerPoint, Publisher, Outlook).
• High school diploma required; business school education desirable.

Responsibilities

• Processes and maintains accurate records of real estate transactions and reports to Office Manager and Accounting Department.
• Collects and processes advertisements with Marketing for newspapers and TV.
• Orders and maintains office sign inventory and lock box inventory.
• Performs general secretarial duties and handles inquiries from callers and visitors.
• Processes checks for funds involved in real estate transactions and handles basic bookkeeping tasks.
• Updates transaction data in the computer system and assists new agents with documents.

Skills

Customer service

Professional communication

Clerical

Typing

Office administration

MS Office

Education

High school diploma

Business school desirable

Tools

Word

Excel

PowerPoint

Publisher

Outlook

Job description

SUMMARY:

Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. The hourly rate is based on location and experience ranging from $16-20 per hour. Office Location: 4747 Vestal Parkway East, Vestal, NY 13850

DUTIES & RESPONSIBILITIES:

• Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department.
• Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department.
• Orders installation and removal of signs, as well as maintains office sign inventory.
• Accurately maintains the Lock Box inventory and logs.
• Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents.
• Processes checks for funds involved in real estate transactions.
• Processes documents for new agents, including dues, board fees and applications.
• Updates real estate transaction data into computer system.
• Answers telephone and greets visitors.
• Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
• May perform other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills.
• Ability to communicate professionally in oral and written fashion.
• Must possess strong clerical, statistical and administrative skills.
• Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy.
• Prior experience in an office administrative role is preferred.
• High school diploma required; business school education desirable;
• Knowledge of basic accounting, bookkeeping and computer skills required.
• Ability to work independently on confidential material
• Must possess good judgment and problem solving skills.
• Ability to maintain skills required through training offered by the company or outside sources.

HowardHanna.com

Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.