Administrative Assistant

Shawneecourt; Topeka (KS); On-site; USD 44,000 - 49,000; Full time

Job summary

Shawneecourt seeks an experienced Administrative Assistant to support two district court judges in a highly responsible role. The position demands discretion, independent judgment, initiative, and courteous interaction with court stakeholders.

The successful candidate will have a high school diploma and at least three years of secretarial/clerical experience; legal or court exposure is preferred. Flexibility and strong organizational skills are essential.

Qualifications

• Detail-oriented with ability to understand court proceedings and legal terminology.
• Ability to prioritize tasks and communicate effectively with court stakeholders.
• Willingness to work beyond normal hours if required and maintain professionalism.

Responsibilities

• Provide confidential administrative support to two district court judges.
• Draft correspondence and manage scheduling, filings, and routine office duties.
• Coordinate communications and maintain organized records for court proceedings.

Skills

Discretion

Communication

Independent judgment

Education

High School diploma with 3+ years secretarial/clerical experience

Tools

Microsoft Office

Job description

Job duties:This is a highly responsible, complex, confidential administrative position assisting two judges of the district court. Professionalism is required in all aspects of this position. Work requires competence, independent judgment, discretion, a high degree of initiative balanced with common sense, and courteous interaction with court stakeholders. Applicants should be detail-oriented, understand court proceedings and/or legal terminology, and be able to prioritize and communicate well. This position requires flexibility and a good attitude.

Required education and experience: High School diploma with minimum of three years' experience in secretarial and general clerical work. Legal and/or court experience preferred.

Preferred qualifications:Experienced Administrative Assistant or legal secretary; skilled with computer technology (Microsoft applications) and drafting correspondence, word processing; multitasking essential, willingness to work beyond normal hours if required; excellent organizational skills, filing, scheduling, communicating effectively and experience in general office administration.

The Americans with Disabilities Act ensures your right to reasonable accommodations during the employment process. A request for accommodation will not affect your opportunities for employment with the Judicial Branch. If you wish to request an ADA accommodation, please contact [e-mail] or by TDD through the Kansas Relay Center at 800-766-3777 or 711.

THE KANSAS JUDICIAL BRANCH IS AN EEO / AA EMPLOYER

Job ID K0073077 Category Court Administration Status Open Salary Grade 23, $44,086.97 annually$45,203.89 after six months of successful performance$48,658.68 after 12 month of successful performance Posted September 1, 2026 Closing Open Until Filled