Administrative Assistant

Intertek Global; Tampa (FL); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

401(k) with company match

Vacation / PTO

Tuition reimbursement

Job summary

Intertek, a global quality and safety leader, seeks an Administrative Assistant to join the Professional Service Industries team in Tampa, FL. You will support dispatching field technicians and handle a broad range of clerical tasks.

The ideal candidate has a high school diploma, at least one year admin experience, and must be bilingual in English and Spanish. Proficiency with Microsoft Office and strong communication skills are essential.

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of administrative experience.
• Bilingual in English and Spanish required.
• Excellent communication and organizational skills.

Responsibilities

• Receive calls and dispatch technicians for projects.
• Create documents and spreadsheets using MS Office.
• Perform general office duties including faxing, copying, mailing, filing.
• Assist with end-of-month billing, Accounts Receivable, collections, and invoice payments.
• Assist with developing, updating and/or reviewing local operating procedures and work instructions.

Skills

Bilingual English/Spanish

Excellent communication

Education

High School Diploma/GED

Bachelor's Degree preferred

Tools

MS Office

Job description

Administrative Assistant - Tampa, Florida

Intertek, a Nationally Recognized Testing Lab (NRTL) and leading provider of quality and safety solutions to many of the world’s leading brands and companies, is actively seeking an Administrative Assistant to join our Professional Services Industries Inc. (Intertek-PSI) team in Tampa, FL. This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry.

Intertek's Building and Construction division is a suite of Intertek brands that are industry leaders across multiple architecture, engineering and construction disciplines, developing the most innovative product and project solutions. Intertek's project-related assurance, testing, inspection and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety and performance of your new developments, existing assets and facilities.

Professional Service Industries, Inc. (Intertek-PSI)is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical engineering services, environmental engineering, industrial hygiene, and specialty testing.

TheAdministrative Assistantwill support the Building & Construction Businessby performing dispatching and scheduling of Field Technicians for various projects, as well asa full range of administrative duties.

Salary & Benefits Information

Individual compensation packages are based on a variety of factors unique to each candidate including skillset, experience, qualifications, and other job-related duties.

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What you’ll do:

• Receive calls from clients and perform dispatching by scheduling Technicians for various projects
• Create various documents, spreadsheets, etc. utilizing Microsoft Office Software.
• Perform various general office duties including faxing, copying, mailing, filing, etc.
• Assisting with end of month billing, Accounts Receivable, Collections,and Invoice payments
• May assist with developing, updating and/or reviewing local operating procedures and/ or work instructions

Minimum Requirements and Qualifications:

• High School Diploma/GED required
• Minimum of 1 years' experience in an Administrative role required
• Bilingual in English and Spanish is required
• Excellent communication skills, both verbal and written
• Excellent prioritization, organization, and time management skills
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
• Ability to analyze and solve problems
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames

Preferred Requirements & Qualifications:

• Bachelor's Degree preferred
• Experience working in the construction / civil engineering industry is preferred
• Experience dispatching and/or scheduling field personnel is preferred
• Experience and familiarity working with Microsoft Office suite preferred
• Bilingual orally and verbally in English and Spanish preferred

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek’s network of phenomenal peopleare our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please [e-mail] call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

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*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.