Administrative Assistant

002 Sea Mar Community Health Center; Tacoma (WA); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Prescription coverage

Life Insurance

Long Term Disability

EAP

Paid time off

401(k) retirement options

Job summary

Sea Mar Community Health Centers in Tacoma, WA, is seeking an Administrative Assistant 2 for the Managed Care Program to support daily department tasks and volunteers.

You will help with research, reports, mailings, scheduling trainings, and data entry, while maintaining confidentiality and collaborating with staff.

The role requires bilingual English/Spanish skills, strong Microsoft Office proficiency, and the ability to work independently in a busy office.

Qualifications

• High school diploma or equivalent required; Administrative Assistance degree/certificate preferred.
• Bilingual: fluent in English and Spanish.
• Proficient with Microsoft Office and web-based applications.
• Prior community/volunteer office experience is a plus.

Responsibilities

• Process and track Volunteer activities and paperwork.
• Coordinate CSR trainings, service projects, and other program activities.
• Assist with research, reports, grants, and marketing materials.
• Assist with data entry and maintenance of Managed Care Calendar of events.
• Maintain confidentiality and handle multiple duties in a busy office.

Skills

Bilingual English/Spanish

Education

High school diploma or equivalent

Administrative Assistance certificate/degree preferred

Tools

Excel

PowerPoint

Access

Word

Publisher

Internet

Job description

Sea Mar Community Health Centers, a Federally Qualified Health Center (FQHC) founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State. Sea Mar proudly serves all persons without regard to race, ethnicity, immigration status, gender, or sexual orientation, and regardless of ability to pay for services. Sea Mar's network of services includes more than 90 medical, dental, and behavioral health clinics and a wide variety of nutritional, social, and educational services.

Position Summary

The Administrative Assistant 2 for the Managed Care Program will be housed in the Tacoma office and work under the supervision and direction of the Department Director. They will assist with daily Managed Care Department administrative tasks; including processing and tracking Volunteer activities and paperwork; assist with program mailings, small projects, meeting and training logistics; and assist the Department Director with research, preparation of reports, grants and marketing materials.

Duties and Responsibilities

As a mission-driven organization, the core values of, and the services offered at Sea Mar are based on the belief that everyone deserves to be respectfully treated in a way that preserves dignity and enhances self-worth. Sea Mar is an advocate for its clients and aims to achieve industry-leading, client-centered, culturally-aware services. Sea Mar employees serve as an extension of this mission and demonstrate their commitment to an excellent client experience by: Understanding and empathizing with client needs Surpassing client expectations Demonstrating a high level of integrity Exhibiting compassion and commitment Advocating for social justice Taking pride in individual work as well as that of the team Continually learning to stay current with industry standards, best practices and technology As a Sea Mar employee, the individual in this position commits to adherence to these values to their utmost ability and endeavors to strengthen and embody this mission daily.

Job Description

Must be able to compile, interpret and utilize information to create written materials for the Managed Care Department including newly assigned monthly mail, website updates, flyers, and recruitment materials. Responsible for monitoring inventory of office supplies including corporate forms, and preparing orders for submission.

Copies, collates and distributes important information to appropriate parties. Assists with coordinating logistics for CSR trainings, service projects, other special program activities and assists in preparation of all necessary materials.

Responsible for coordinating all aspects of Managed Care Department incoming and outgoing mailings, including materials are prepared for promotional mailing. Assists with data entry and maintenance of information regarding Managed Care Calendar of planned events, and media contacts.

Responsible for recruiting, organizing and maintaining Volunteers, timesheets and exiting paperwork on all volunteer members. Responsible for providing program information to members and other visitors to the office when Program Coordinators are out of the office. Must be able to work with minimal supervision, use good judgment, maintain confidentiality, and prioritize work load. Assist Managed Care Program in updating and developing compliance with Disaster Preparation standards, procedures and communicating this information to staff. Assist as an IT Point Person and all other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The person in this position must be able to work independently and as a team member, prioritize workload, highly organized to meet deadlines. Learn quickly the organizations requirements and take initiative to ensure those requirements are met and/or maintained. This person must be able to maintain confidentiality, have excellent verbal and written communication skills. In addition, this person must be self-motivated and detail orientated. This person must be able to work in a busy, shared office space with other program members. This person will demonstrate professionalism and appropriate boundaries in all interactions and be willing to network with outside community organizations. This person must have solid computer skills including proficiency in Microsoft applications including: Excel, Power Point, Access, Word, Publisher and the Internet. The ability to effectively learn other programs as needed and experience with web-based applications and Excel is a plus. Graphic design and or editing experience considered a plus. Employee must have excellent customer service skills when communicating by phone or in direct interaction with visitors to the program offices. The individual must be bi-lingual, fluent in writing and speaking English and Spanish.

Education and Experience, Certificates, Licenses, Registrations, and Medical Screening

Graduation from high school or equivalent, with coursework in English, and Mathematics, Degree or Certificate in Administrative Assistance or Bachelor of Arts degree preferred. Prior community or volunteer experience considered a plus.

Additional Requirements

The applicant must have an initial TB test at hire and an annual retest. Pre-hire and annual employee health screening required Annual influenza vaccine required. Only exception is for employees with a medical or religious exemption approved by Administration. Employees with an approved medical or religious exemption must wear a mask at all time during the flu season.

Work Environment

The characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. This position may require working on weekends, or before or after the traditional working hours, and require travel to service sites to meet the full requirements of the job description.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to communicate in person and by telephone with other individuals. This employee may be asked to speak in front of groups. This employee is required to read and write and use a personal computer.

Hourly - Hourly Plan, 21.30 USD Hourly

Hourly - Hourly Plan, 21.30 USD Hourly

What We Offer

• Medical Dental Vision Prescription coverage
• Life Insurance
• Long Term Disability
• EAP (Employee Assistance Program)
• Paid-time-off starting at 24 days per year + 10 paid Holidays.
• 401(k)/Retirement options

We also offer 401(k)/Retirement options and an exciting opportunity to work in a culturally diverse environment.

Sea Mar is an equal opportunity employer.

Please visit our website to learn more about us at www.seamar.org.

Sea Mar Community Health Centers, founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State. Sea Mar proudly serves all persons regardless of their ability to pay for services. Sea Mar's network of services includes more than 90 clinics.