Administrative Assistant

Technibus, Inc.; Sugar Land (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401K plan with Employer Contribution

Company Paid Time Off

Company Paid Life Insurance

Medical Coverage Options

Dental and Vision Coverage

Job summary

IES Residential is seeking an Administrative Assistant to support front desk, mailroom operations, and general administrative tasks in a fast-paced office. The role involves greeting visitors, handling calls and emails, coordinating mail and deliveries, and maintaining organized files.

The position requires bilingual English/Spanish communication, strong organizational and customer service skills, and proficiency with Microsoft Office. On-site work in Sugar Land, Texas, is expected for this role.

Qualifications

• Bilingual in English and Spanish required.
• 2) Experience in administrative, receptionist, or office support roles preferred.
• 3) Strong organizational, communication, and customer service skills.
• 4) Proficient in Microsoft Office (Word/Excel/Outlook/Teams/PowerPoint).

Responsibilities

• Provide front desk reception and greet visitors, employees, vendors, and customers.
• 2) Answer and direct phone calls, emails, and general correspondence.
• 3) Receive, sort, distribute, and process mail, packages, and deliveries.
• 4) Support scheduling, data entry, filing, and document preparation.
• 5) Maintain organized records and office files.
• 6) Coordinate office and mailroom supplies and shipping.
• 7) Assist with meetings, travel arrangements, and expense reports.
• 8) Communicate professionally in English and Spanish.
• 9) Maintain confidentiality and deliver excellent customer service.
• 10) Perform additional duties as assigned.

Skills

Bilingual English/Spanish

Organizational skills

Customer service

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)

Job description

General Job Description

IES Residential is seeking an Administrative Assistant to provide administrative, front desk, and mailroom support. This position serves as a key point of contact for employees, visitors, customers, and vendors while supporting daily office operations in a fast-paced environment.

Responsibilities

• Provide front desk reception and greet/direct visitors, employees, vendors, and customers.
• Answer and direct phone calls, emails, and general correspondence.
• Receive, sort, distribute, and process incoming/outgoing mail, packages, and deliveries.
• Provide administrative support, including scheduling, data entry, filing, and document preparation.
• Maintain organized records, reports, and office files.
• Coordinate office and mailroom supplies and shipping needs.
• Assist with meetings, travel arrangements, expense reports, and special projects.
• Communicate professionally in English and Spanish as needed.
• Maintain confidentiality and provide excellent customer service.
• Perform additional duties as assigned.

Minimum Education

None

Minimum Years of Experience

0-2

Qualifications

• Bilingual in English and Spanish required.
• Previous administrative, receptionist, or office support experience preferred.
• Strong organizational, communication, and customer service skills.
• Proficient in Microsoft Office, including Word, Excel, Outlook, Teams, and PowerPoint.
• Ability to multitask and manage priorities in a fast-paced office environment.
• Professional, dependable, and detail-oriented.
• High school diploma or equivalent required.
• Ability to pass applicable pre-employment screening, including background check and MVR.

Physical & Work Requirements

• Regular, reliable, and punctual on‑site attendance is required.
• Ability to work in a busy office, front desk, and mailroom environment with frequent interruptions.
• Ability to sit for prolonged periods and regularly stand, walk, bend, reach, and handle office materials.
• Ability to lift, carry, push, and pull at least 25 pounds.
• Occasional overtime, schedule changes, weekends, or travel may be required based on business needs.

This position is not eligible for visa sponsorship or work authorization support. Candidates must be authorized to work in the United States on a full‑time basis without current or future need for employer sponsorship.

License Required

Yes

Job Locations

US‑TX‑Sugar Land

Company Overview

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States.

Our commitment to our employees is reflected by our actions:

• Safety is Priority One – and our record shows it
• Competitive Pay
• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long‑term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs

EEO & Aff…

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.

View Your Equal Employment Opportunity rights under the law. Know Your Rights: Workplace Discrimination is Illegal; Conozca sus Derechos: La Discriminación en el Lugar de Trabajo es Ilegal

Disability Accommodation

IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at [phone] or any IES office to request assistance.

IES Participates in E-Verify/IES participa en el programa E-Verify

E-Verify Information/ Información sobre E-Verify

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Right to Work/Ley de Derecho al Trabajo

English/Español