Administrative Assistant

BELFOR; Sterling (VA); On-site; USD 30,000 - 50,000; Full time

Job summary

A leading restoration company located in Sterling, Virginia, is seeking a candidate for front desk management, involving accounts payable and receivable tasks. The ideal applicant will have a strong understanding of customer service principles and attention to detail. Responsibilities include creating new jobs in JD Edwards and maintaining organized workspace. The role offers a dynamic environment with opportunities for growth.

Qualifications

• Managing front desk functions including phone calls and mail.
• Sorting, matching, and scanning invoices and check requests.
• Understanding customer service principles and practices.

Responsibilities

• Maintain organized workspace for communication.
• Create new jobs in JD Edwards as needed.
• Organize job files for review.

Skills

Attention to detail

Customer service principles

Time management

Tools

JD Edwards

BCS

Job description

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards


• Timely creation of new jobs in JD Edwards as required


• Organizing and maintaining an up to date job file for Estimator/General Manager Review


• Using JD Edwards and BCS to maintain vendor list


• Ensure compliance with vendor requirements


• Monthly Reconciliation of AP statements


• Customer file maintenance; digital database and physical file system


• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution


• Accounts Payable: sorting, matching, and scanning invoices and check requests


• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)


• Comprehensive understanding of customer service, principles and practices


• Work under time constraints to meet specific timelines


• Attention to detail and keen sense of safeguarding other people\'s property and information

Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.