Administrative Assistant

Center For Human Services; Sedalia (MO); On-site; USD 17,000 - 22,000; Part time

Benefits offered by this job

Best-in-industry benefits

Job summary

Center for Human Services is seeking a Part-time Administrative Assistant in Sedalia, MO to support the SPOE team. You will perform clerical duties, manage intake activities, and prepare reports in alignment with DESE requirements and CHS policies.

The role emphasizes confidentiality, strong Excel/Word/PowerPoint skills, and the ability to handle sensitive information with care. Office coverage is Monday–Friday, 8:00am to 4:30pm, with potential process-improvement tasks.

Qualifications

• Associates degree in a related field plus one year of related work experience or combination of education and/or experience to equal three years.
• Must have a valid driver’s license and proof of personal vehicle insurance.
• Background screenings and fingerprinting required prior to start.
• Knowledge of Paycom and WebSPOE preferred.
• Strong confidentiality and communication skills.

Responsibilities

• Support the SPOE team with spreadsheet updates, reports, and forms.
• Handle intake activities, data entry, and records transfers.
• Prepare and file program documents; meet deadlines and timelines.
• Maintain CHS and First Steps knowledge to assist families and staff.
• Provide office coverage Monday through Friday 8am to 4:30pm during required contract days.

Skills

Excel

Word

PowerPoint

Communication

Organizational skills

Education

Associates degree in related field

Tools

Paycom

WebSPOE

Job description

Administrative AssistantPart-timeSedalia, MOPettis CountyThe Center for Human Services (CHS) has provided exceptional opportunities for individuals with intellectual and developmental disabilities since 1955. Currently, CHS provides programs and services to assist individuals with disabilities, low-income, at-risk children, and their families to meet their goals and experience their best lives while living, working, playing, and becoming a part of their communities. As an organization, we are leaders in excellence, we have a steadfast commitment to solutions, we respect all differences, abilities, and similarities in our employees and clients, and we advocate autonomy!POSITION SUMMARY:The Early Intervention Administrative Assistant supports the System Point of Entry (SPOE) team by performing clerical and administrative task in a manner that reflects CHS’s mission, vision, and values, and ensures continuous quality improvements and compliance with all Department of Elementary and Secondary Education (DESE) contract requirements.ESSENTIAL DUTIES AND RESPONSIBILITIES:• Creates a culture of communication by positively representing the First Steps Program, Department of Elementary and Secondary Education, and Center for Human Services. Demonstrates respect for the capabilities, backgrounds and cultural differences of families, children, co-workers, and the public consistent with trauma informed practices.• Supports the SPOE Team spreadsheets, preparing reports, updating forms, and other program documents, making suggestions for improvements and new strategies if necessary, handling information requests, transferring children’s records as needed, and completing special assignments to include data entry, document preparation, intake activities, filing/uploading documents, and retention to ensure required timelines and deadlines are meet.• Skilled in CHS and First Steps knowledge by having a general understanding of CHS and First Steps to respond to questions that come to the SPOE office and link families and community members to the appropriate support.• Supports the SPOE office through handling all assigned administrative duties for SPOE and CHS while providing office coverage Monday through Friday 8am to 4:30pm during required contract days.• Assists the SPOE with Process Improvement by supporting the region with reviewing and improving processes and creating new strategies if necessary.• Responsible for promoting a positive Safety Culture is expected and necessary to make CHS a safe place in which to work. Safe work practices and policies for this position shall be reviewed and strictly followed and complete training as stated by CHS policy HRD-P-022.QUALIFICATIONS:REQUIRED EDUCATIONAssociates degree (AA or AAS) in related field plus one year of related work experience or combination of education and/or experience to equal three years.REQUIRED MISCELLANEOUS QUALIFICATIONS• Must have a valid Driver’s license• Must have proof of personal valid vehicle insurance• Background screenings required prior to start• Fingerprinting after startingPREFERRED EXPERIENCE• Knowledge of Paycom, WebSPOE preferred.SKILLS AND ABILITIES:• Ensure the confidentiality of information regarding the program, staff, and individuals served• Excellent Excel, Word, and PowerPoint skills.• Person-centered• Possesses and demonstrates strong working knowledge of Frist Steps and the DESE requirements• Respect the rights of all individuals served• Strong communication skills, both written and verbal• Strong organizational skillsCOMPETENCIES:Accurate listeningConceptual thinkingConstructive criticismPersonal accountabilityPositive attitude toward othersProactive thinkingRespect for policiesResults-orientated thinkingSelf-Starting abilityStrong adherence to confidentialityPHYSICAL REQUIREMENTS:Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• Prolonged periods sitting at a desk and working on a computer.• Must be able to lift 10 pounds at times and occasionally lift and/or move up to 25 pounds.• Specific vision abilities required by this job include close vision, and ability to adjust focus while using the computer.BENEFITS: CHS offers best-in-industry benefits. Click here to view our Benefits guide for more detailsSHIFTS: PTII (20 hrs.) Mon-FriEEO STATEMENTCenter for Human Services/Chariton Valley Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This statement applies throughout the life cycle of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at 660-826-4400 and ask for HR.