Administrative Assistant

Valley Cities; Seattle (WA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan

Paid time off

Job summary

Valley Cities is seeking an organized administrative support specialist in Seattle. You will assist directors and clinical staff, manage correspondence, and handle scheduling and records in our EHR systems.

The role requires attention to detail, strong communication, and ability to work independently with a flexible schedule.

Qualifications

• High school diploma or equivalent preferred.
• Two years of relevant administrative experience.
• Proficient in Microsoft Word.

Responsibilities

• Provide administrative support for directors, managers and clinical staff.
• Schedule client appointments and follow-ups per procedures.
• Manage data entry and client records accurately.
• Coordinate schedules across staff and rooms.

Skills

Microsoft Word

Administrative support

Data entry

Education

High school diploma or equivalent

Tools

Healthpoint

VCC systems

Job description

About Valley Cities

Valley Cities has recently been selected to lead efforts in Washington State to become a Certified Community Behavioral Health Clinic (CCBHC), reflecting compliance with stringent national standards in behavioral health care. This status enables broader service availability, improved integration of mental health and substance use treatment, enhanced crisis intervention capabilities, and ensures services are accessible to all, regardless of financial circumstances.

What You'll Do (Essential Functions)

• Provide administrative support, including correspondence, program forms and related documents for directors, managers and clinical staff.
• Schedule client appointments ensuring efficient use of provider time and the appropriate care for clients according to VCC procedures.
• Schedule follow-up appointments for clients, confirm client appointments, arrange for interpreters and answer and screens backline telephone calls, takes messages and directs to appropriate staff.
• Creates and maintains staff schedules, client schedules, and room schedules in two electronic health records, Healthpoint and VCC.
• Check-in all clients by entering client data into computer system. Ensure accuracy of all data including income, address, and insurance verification. Collecting and recording client payments, scanning, photocopies, and coupons for services provided.
• Develop and maintain productive, positive working relationships with clinical and administrative colleagues.

What You'll Bring (Required)

• High school graduate or equivalent preferred.
• Education skills include fundamental skills such as discriminative thinking and analytical reasoning

Experience:

• Two years of relevant experience.
• Proficient in Microsoft Word.

Other:

• Flexibility about work hours, evening hours and travel to other sites.
• Pass required background checks.
• Ability to work independently.

Join Our Team!

Be a part of a team that is dedicated to making a difference every day. Meaningful work, and comprehensive benefits:

• Medical, Dental, & Vision coverage available for employees and eligible family members and dependents
• Health Savings Account, $2,000 contribution annually, prorated monthly.
• Agency sponsored retirement plan, up to 6% employer contributions, and pre-tax/Roth available
• Access to Employee Assistance Program (EAP) resources
• Comprehensive paid time off, paid holidays, and extended sick leave options
• Access to Student Loan Forgiveness Programs
• Annual longevity bonuses
• Recognition programs and incentives
• Access to training, supervision, and consultation for professional certification and licensure
• Clinical supervision provided toward licensure, if applicable
• Paid training days and yearly training fund

We are excited about the future ahead! We’re looking for people who want to make a real difference in behavioral health while growing alongside a mission-driven team. Employees joining Valley Cities at this time will become part of an impactful organization dedicated to advancing community behavioral health, that is grounded in compassion, equity and community impact. Join us to make significant contributions during pivotal moments in the lives of others!

We are dedicated to Equal Opportunity Employment & embrace the contributions of a diverse and inclusive workforce. Valley Cities Counseling and Consultation is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans and does not unlawfully discriminate under federal, state, or local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Valley Cities is dedicated to Equal Opportunity Employment.

Valley Cities is proud to be an equal opportunity employer. It is our policy to recruit, hire, train, promote, reassign, compensate, and administer all personnel actions without regard to age, sex, race, color, national origin, ancestry, citizenship, religion, physical or mental disability, marital status, military or veteran status, sexual orientation, gender identity, genetic information, or medical condition including pregnancy. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

Valley Cities also provides reasonable accommodations to applicants and employees with disabilities and for sincerely held religious beliefs or practices fully required by law. If you would like to request an accommodation, please contact Human Resources .