Administrative Assistant

Boys & Girls Clubs of America; Seattle (WA); Sur place; USD 42 000 - 54 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dental & Vision benefits

Generous 401k matching

Paid holidays

Résumé du poste

Boys & Girls Clubs of King County is seeking an Administrative Assistant to support the Area Director, manage club front desk operations, and assist with record keeping and data reporting. This role involves coordinating club services, answering inquiries, and maintaining files and calendars across multiple sites.

The position requires a high school diploma or GED, strong Microsoft Office skills, and a customer-focused, confidential approach.

Qualifications

• High School diploma or GED required.
• Youth development experience preferred.
• Current CPR and First Aid Certifications or ability to obtain within 90 days of hire.
• Knowledge of non-profit youth development agency preferred; Boys & Girls Club experience preferred.
• Strong organizational and confidentiality skills.

Responsabilités

• Provide engaged presence to prepare youth for success while creating a safe Club environment.
• Maintain facilities, equipment, and office supplies.
• Support data management and impact measurements in MyClubHub and Dash databases.
• Prepare correspondence, reports, and maintain schedules/calendar.
• Answer inquiries from the public and assist front desk.

Connaissances

Customer relations

Organization

Attention to detail

Verbal and written communication

Multi-tasking

Formation

High School diploma or GED

Outils

Microsoft Office Suite

Description du poste

Leading the Change in Youth DevelopmentAt Boys & Girls Clubs of King County, we are taking youth programming to a new level. We are one of the largest Club organizations in the country, and we pride ourselves on always doing what is best for youth. As leaders in youth development, we provide a safe place for kids and teens during critical out-of-school time that is affordable for all families. Our Clubs offer life-changing programs and services to youth in greater Seattle. We prioritize a youth-centric Club experience through culturally relevant, inclusive, and diverse programming delivered by individuals committed to serving youth.Our organization values advancing racial equity, creating safe spaces, encouraging collaboration and accountability, and seeking transparent and authentic communication. If you are passionate about youth development, love to connect with people, have a proven track record of results with youth, and want to be part of an extraordinary team, Boys & Girls Clubs of King County is right for you!!OPPORTUNITY OVERVIEW: ADMINISTRATIVE ASSISTANTSupports Area Director in collecting information, performing clerical functions, and completing administrative duties as assigned. Plan and coordinate supportive services of the Club, such as record keeping, mail distribution, and other office support services. Support Area Director with MyClubHub, member and other youth served data management and impact-measurement initiatives. Prepare correspondence and reports, maintain schedule and calendar, answer telephone and maintain electronic and hard copy files. Answer inquiries and obtain information for general public, visitors and other interested parties. May serve as greeter, kid check in and/or staff the club front desk reception. Help facilitate overall efficiency of professional office functions, and core BGCA programing. May be required to support multiple club sites.ESSENTIAL DUTIES AND RESPONSIBILITIES:Provide engaged presence to prepare youth for success while creating a safe and healthy Club environment that facilitates positive youth developmentEnsure that facilities, equipment, and first aid, janitorial and office supplies are maintainedContribute to planning, developing, implementing and evaluating programsSupport a productive work environmentRepresent the club to all visitors with a professional and positive demeanorParticipate in special programs or events as directed by club directorManage membership listsRetrieve invoice summaries and data reports from Dash databaseWork with Marketing and Communications to make updates to websiteDemonstrate strong emotional intelligence and maintain a professional presence in high stress situationsRELATIONSHIPS:Internal: Maintain close, daily contact with club staff (professional and volunteer), club members, and supervisor. Communicate daily to receive/provide information, discuss issues, explain or interpret guidelines/instructions.External: Support external contact as needed with community groups, schools, member’s parents and others as directed by supervisor.QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES:High School diploma or GED requiredYouth development experience preferredAbility to objectively draft professional correspondencePrevious administrative or office experience is preferredCurrent CPR and First Aid Certifications or ability to obtain within 90 days of hireKnowledge and/or experience working with a non-profit youth development agency preferred, Boys & Girls Club experience preferredFunctional literacy with Microsoft Office SuiteGood organization and attention to detail, professional presence, strong customer relations skills and ability to maintain strict confidentialityStrong analytical and problem solving skillsAbility to learn and implement new ideas for the good of the organizationHigh level verbal and written communication skillsAbility to multi-taskHOURS: Full-Time, 40 hours per week. Varies depending on program need.FLSA: Hourly, Non-Exempt PositionBenefits of working with us include:Accessible PTO & Paid HolidaysMedical, Vision & Dental Insurance100% Employee Discount for Childcare FeesGenerous 401k Employer MatchingEmployee Tuition AssistanceOrca CardsDISCLAIMER:The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.This position typically works in a club environment, and the noise level in the work environment is usually moderate to high. While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, i.e. copier toner.DISCLAIMER:This position description generally describes the principle functions of the position and the level of knowledge and skills typically required. It does not constitute an employment agreement between the employer and employee, and it is subject to change as the needs of the employer and the requirements of the job change.Equal Employment Opportunity and Non-DiscriminationBoys & Girls Clubs of King County (BGCKC) is committed to equal opportunity for all employees and applicants. BGCKC does not discriminate with regards to hiring, assignment, promotion or other conditions of staff employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender, gender identity, veteran status, disability, genetic information or any other status protected under local, state or federal law.In accordance with the Americans with Disabilities Act, upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of our positions