Administrative Assistant

Socket.dev; Seaside (OR); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Health Insurance

401(k) Employer Match

Paid Time Off (PTO)

Holiday pay

Employee Assistance Program (EAP)

Health Savings Account (HSA) / FSA

Job summary

Avamere Communities seeks an Administrative Assistant at our Seaside facility to support daily operations in a long-term care setting. You will manage communications, appointments, records, and resident paperwork to ensure smooth coordination with residents, families, and staff.

Your role includes phones, emails, scheduling, document handling, and assisting with admissions/discharges, while maintaining inventories and aiding with basic bookkeeping.

Qualifications

• One or more years of experience in a clerical position in healthcare setting.
• Have a passion for caregiving and enhancing the quality of life for our residents
• Excellent verbal and written communication skills are essential for interacting with residents, families, and staff.
• The ability to manage multiple tasks, prioritize effectively, and maintain detailed records
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
• The ability to provide positive and helpful experience for residents and visitors.
• The ability to address issues and find solutions efficiently
• We believe caring for others starts with caring for our own teams. Our benefits are designed to support your well-being, growth, and peace of mind—so you can focus on making a difference every day.

Responsibilities

• Answering phones, responding to emails, and relaying messages to appropriate personnel.
• Scheduling resident appointments, staff meetings, and other facility events.
• Maintaining accurate and up-to-date resident records, employee files, and other important documents.
• Typing, filing, photocopying, and distributing documents.
• Assisting with resident paperwork, such as admissions and discharges, and coordinating with other departments for resident care.
• Ensuring adequate inventory of office and medical supplies.
• Facilitating communication between different departments and staff members.
• Entering and updating information into the facility's computer system.
• Assisting with basic bookkeeping tasks, such as invoice processing.
• Providing friendly and helpful point of contact for residents, families, and visitors.
• Other duties as assigned.

Skills

Communication skills

Microsoft Office

Multitasking

Customer service

Tools

Microsoft Office Suite

Job description

Administrative Assistant
Type: Full-Time
Shift: Monday-Friday, 9am-4:30pm (includes 30 minute unpaid lunch)

Location: Avamere at Suzanne Elise - 101 Forest Dr., Seaside, OR 97138

Job Summary
An Administrative Assistant in a long-term care facility supports the facility's daily operations by performing a variety of clerical and administrative tasks. Key responsibilities include managing communication, scheduling appointments, maintaining records, and assisting with resident-related paperwork. They also play a role in coordinating with other departments and ensuring smooth communication between staff, residents, and their families.

Essential Duties and Job Responsibilities
Answering phones, responding to emails, and relaying messages to appropriate personnel.
Scheduling resident appointments, staff meetings, and other facility events.
Maintaining accurate and up-to-date resident records, employee files, and other important documents.
Typing, filing, photocopying, and distributing documents.
Assisting with resident paperwork, such as admissions and discharges, and coordinating with other departments for resident care.
Ensuring adequate inventory of office and medical supplies.
Facilitating communication between different departments and staff members.
Entering and updating information into the facility's computer system.
Assisting with basic bookkeeping tasks, such as invoice processing.
Providing friendly and helpful point of contact for residents, families, and visitors.
Other duties as assigned.

Requirements and Qualifications

• One or more years of experience in a clerical position in healthcare setting.
• Have a passion for caregiving and enhancing the quality of life for our residents
• Excellent verbal and written communication skills are essential for interacting with residents, families, and staff.
• The ability to manage multiple tasks, prioritize effectively, and maintain detailed records
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
• The ability to provide positive and helpful experience for residents and visitors.
• The ability to address issues and find solutions efficiently
• We believe caring for others starts with caring for our own teams. Our benefits are designed to support your well-being, growth, and peace of mind—so you can focus on making a difference every day.
• Health Insurance — Comprehensive medical, dental, and vision plans. Low individual and family deductible. - Benefits eligible at 30+ hours/week.
• 401(k) Retirement Plan with discretionary employer match
• Paid Time Off (PTO) and Premium Pay for Holidays worked, conditions apply
• Employee Assistance Program (EAP) Canopy: Free, confidential support for mental health, stress, family needs & work/life balance
• Health Savings Account (HSA), Flexible Spending Accounts (FSA) options and CERA (Commuter Expense Reimbursement Account)
• Voluntary & Supplemental Insurance Options: Voluntary Life and AD&D, Short- and Long-Term Disability, plus Whole Life, Accident, Critical Illness, Hospital Indemnity, and Legal Services.
• “At Avamere Communities, we love to celebrate our diverse group of hardworking employees. We value diversity and believe forming teams in which everyone can their true, authentic self is key to our success “We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.