Administrative Assistant

The John Stewart Company; San Jose (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, dental and vision care

Vacation leave

Flexible Spending Accounts

Commuter benefit program

401(K) matching plan

Job summary

The John Stewart Company in San Jose, California, is seeking an experienced Administrative Assistant to perform a range of clerical and support duties. In this role, you will manage schedules, conduct interviews, handle data entry, and maintain tracking logs for tenants. Strong proficiency in Microsoft Office and excellent communication skills are essential.

Benefits for employees working over 30 hours/week include medical, dental, and vision care, vacation leave, and a 401(K) matching plan. Join us in making a positive impact in the affordable housing sector!

Qualifications

• A minimum of 2 years of administrative assistance experience.
• Ability to read, write and excellent communication skills in English.
• Highly organized with the ability to prioritize to meet deadlines.

Responsibilities

• Perform basic administrative duties such as filing, copying, and answering the phone.
• Conduct interviews for annual re-certification.
• Utilize property management software like Boston Post.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Communication Skills

Tools

Boston Post

Job description

Overview

COMPANY SUMMARY:

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, while delivering our services cost‑effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.

SUMMARY OF THE POSITION:

Perform a variety of clerical, administrative, and support duties including typing correspondence and reports, creation and maintenance of spreadsheets, filing, making copies, mailings, answering phone inquiries, and other duties as requested.

Responsibilities

• Basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.
• Conduct interviews for annual re‑certification, complete re‑certification related documents and maintain tracking log for tenants.
• Receive and prepare work orders and work order history files.
• Utilize Boston Post our property management software or relevant waiting list programs.
• Create and update spreadsheets, fliers, reports and other documents as requested.
• Manage schedules such as set up appointments and reminders.
• Complete data entry and projects in a timely and accurate manner.

Qualifications

• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to read, write and excellent communicate skills in English.
• A minimum of 2 years of administrative assistance experience.
• Professional demeanor with the ability to adapt to last-minute changes.
• Highly organized with the ability to prioritize to meet deadlines.

Benefits‑at‑a‑glance

Benefits for Employees who work 30+ hours/week -

• Medical, dental and vision care; preventative medical care paid at 100%.
• Vacation leave of up to ten days per year in the first year.
• Up to 80 hours of sick time per year.
• Flexible Spending Accounts for Health Care and Dependent Care.
• Company paid Life AD&D Long Term Disability.
• Free, confidential counseling through our Employee Assistance Program.
• Commuter benefit program.
• Discounts for AT&T and ClassPass.
• $100 annual Wellness Reimbursement.
• Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).

Benefits for Employees who work less than 30 hours/week -

• Free, confidential counseling through our Employee Assistance Program.
• Commuter benefit program.
• Discounts for AT&T and ClassPass.
• $100 annual Wellness Reimbursement.
• Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).
• Up to 80 hours of sick time per year.

Equal Opportunity Employer

The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.

California Consumer Privacy Act

Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California. The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information. Therefore, we have posted the Company’s “Notice At Collection For California Applicants” here. Please review this Notice at your convenience.