Administrative Assistant

Interwest Consulting Group; San Diego (CA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid holidays

Paid time off

401K

Wellness programs

Job summary

Interwest Consulting Group in San Diego, CA seeks an Administrative Assistant to support a busy municipal consulting team. You will handle front desk duties, scheduling, document management, and correspond with applicants, clients, and city staff using MS Office.

The role emphasizes accuracy, organization, and customer service in a professional office setting. The position offers growth opportunities, cross-functional exposure, and a pathway to ICC certification objectives while contributing to

Qualifications

• High School Diploma required with minimum 1 year administrative or executive support experience.
• Proficient with Microsoft Office Suite and general office equipment.
• Strong written and verbal communication, and data entry accuracy.

Responsibilities

• Answer multi-line phones, assist visitors, and manage mail and email routing.
• Maintain electronic files and track documents using company systems and Excel.
• Enter project data and billing information; verify accuracy and completeness.
• Provide front desk support at Building Departments and assist with permitting inquiries.
• Assist in preparing proposals and supporting business development documents.
• Coordinate document delivery of plans and related materials to stakeholders.

Skills

Multitasking

Phone handling

MS Office proficiency

Data entry

Communication skills

Organizational skills

Customer service

English language

Education

High School Diploma

Job description

Interwest Consulting Group was founded in 2002 and has become a leader in providing municipal services to cities and counties throughout the Western United States. We currently have over 4 00 employees specializing in public works, building and safety, planning, engineering, and real estate acquisition. In our 20+ years, we have attracted the best in our professions and are positioned for continued growth and success.

We are currently seeking a talented and experienced Administrative Assistant to join our team of professionals. This position offers great opportunity for dynamic, motivated self-starters to work on a variety of work assignments. You’ll be a member of our highly respected team of professionals with a full complement of resources to support you and exciting projects to keep you challenged.

JOB REQUIREMENTS:

• Assists in general administrative tasks such as answering multi-line phones, copying, scanning, filing, organizing, mailing, emailing, receiving and directing visitors, and expediting information.
• Maintains and organizes electronic files system and standard documents using Microsoft Office Suite and other software. Processes and emails electronic documents to applicants and clients.
• Enters project information into company tracking system and billing invoice information into Excel spreadsheets. Double checks and verifies data by reviewing entered information and making corrections if needed.
• Receives, organizes, maintains, files, purges, and ships construction plans and documents.
• Perform routing word processing, data entry, general clerical tasks as required.
• General front desk duties as necessary – mail management, filing, reception, answer andmanage phones.
• Perform research on projects including gathering, compiling, and analyzing information.
• Assist in the preparation of proposals and other formal written business developmentdocuments.
• Maintaining database/spreadsheets for tracking information and reporting purposes.
• Coordinate the pickup and delivery of physical plans and related documents to and from local Building Departments.
• Provide counter support at municipal Building Departments as needed, assisting customers with permitting inquiries, applications, and related services.
• Obtain ICC Permit Technician Certification within six (6) months of hire.
• Other related duties and responsibilities as assigned.

Skills:

• Motivated, self-starter attitude with a willingness to learn
• The ability to work independently yet efficiently in a fast-paced environment
• Proficient in operating a variety of modern office equipment including copiers and computers
• Experience in the Engineering, Construction and/or Real Estate industries a plus
• Solid computer and software skills with proficiency in Windows and Microsoft Office Products (Microsoft Word, Microsoft Excel, Microsoft Outlook). Typing 55+ WPM
• Experience in customer service both internally and externally, as well as in person and over the phone
• Strong communication skills both verbal and written
• Strong organizational skills with multiple projects
• Strong analytical and problem-solving skills
• Read, write and communicate using English language sufficient to perform job functions.
• Work well with all levels of management and staff, as well as outside clients, designers, vendors, and applicants.

Education/Experience:

• High School Diploma and minimum 1 years' experience in an Administrative or Executive Assistant role.

COMPENSATION & BENEFITS : SAFEbuilt pays competitive wages and has a comprehensive benefit offering . Benefits include health, dental, vision, life, and disability insurances , paid holidays, paid time off , matching 401K Plan s, wellness programs and more . SAFEbuilt is committed to Career Progression through paid training and step increases for additional certifications and licenses.

Interwest Consulting Group is a municipal consulting firm focused on providing thoughtful, tailored solutions that build thriving communities. Founded in 2002, Interwest provides City Engineering, Building Code Compliance, City Planning, Traffic Engineering, Capital Project Delivery and Real Estate Acquisition throughout CA and NV. Interwest joined the SAFEbuilt family in 2020.

SAFEbuilt has the technical expertise to provide Community Development services, but the reason for our success is our people. Over 1600 experts make up our team from across the country , with experience in a full range of services and skills . Each Team member values integrity, improvement, service, teamwork, and respect. These Core Values are the foundation of positive relationships among coworkers, our clients, residents, and anyone invested in the continued success of their community.

Our employees are our greatest asset, with exceptionally certified individuals in all departments, including Planning & Zoning, Code Enforcement, Fire Prevention, and Engineering, as well as full-service and supplemental Building Department services . SAFEbuilt invests in developing our employees, exploring innovative technology, and giving back to our communities.

In partnership with over 1200 communities, our talented experts make a difference in the cities and towns where we live and work. Through quality people and consistent service, SAFEbuilt plays an important role in continually improving lives by developing safe, thriving communities.

SAFEbuilt is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, gender identity, gender expression, age, disability, veteran status or any other protected factor.

If you need assistance or accommodation due to a disability, please contact us at [e-mail] or you may call us directly on 970-292-2200.