Administrative Assistant

Harlan Electric Company; Rochester (MI); On-site; USD 36,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with match

PTO & holidays

Life Insurance

Wellness reimbursement

Education assistance

Job summary

Harlan Electric Company is seeking an Administrative Assistant to manage daily administrative activities and support management. The role covers payroll-related tasks, onboarding, procurement of devices, and general office operations.

Based in the upper Midwest region, you will work with the Office Manager to ensure accurate documentation, timely tasks, and adherence to safety and company policies. A strong team environment and growth opportunities are offered.

Qualifications

• Minimum 1 year of payroll and/or general administrative experience required.
• High school diploma or GED is required.
• Strong written and oral communication; detail-oriented and organized.

Responsibilities

• Accounts Payable - submit invoices, research vendor statements and code expenses.
• Human Resources – onboarding, file maintenance, and terminations; support drug testing program.
• Electronics – procurement and distribution of devices for district personnel.
• Office Operations – postings compliance, supply inventory, and building maintenance.
• Attend and assist with meetings and office management tasks.

Skills

Communication

Detail oriented

Multitasking

Self-start

Microsoft Office

Payroll knowledge

HR administration

Education

High school diploma or GED

Tools

JD Edwards

Job description

About The Role

The Administrative Assistant is responsible for the daily activites and administration of general business activities while assisting management.

About The Role

The Administrative Assistant is responsible for the daily activites and administration of general business activities while assisting management.

Company Overview

Established in 1940, Harlan Electric Company (Harlan Electric) – a subsidiary of MYR Group Inc. – has successfully completed hundreds of substation, transmission, distribution, live line, and clean energy projects across the upper Midwest and northeastern United States. We deliver a complete range of services, including powerline construction, telecommunications infrastructure, emergency restoration, and traffic signalization. Harlan Electric possesses extensive expertise providing services in congested urban environments.

We are proud of our outstanding safety culture, built on tenacious management commitment, employee participation, training programs, and continuous improvement. We strive for greatness by keeping our mission, vision, values, and operating principles at the center of everything we do. Our specialized expertise, skilled workforce, and innovative practices enable us to be an industry leader supporting the clean energy transformation.

Essential Functions

• Accounts Payable - submission of A/P invoices to corporate, research of vendor statements and coding of district P.Card expenses
• Human Resources – all aspects of bargaining employee onboarding, subsequent file creation/maintenance and timely system termination upon employee departure; facilitate random drug testing program for bargaining employees
• Electronics – procurement, distribution, maintenance, and collection of all electronic devices for district personnel including laptops, cellular equipment, and vehicle E-Z Pass transponders
• Office Operations – required postings compliance, office supply inventory and routine building maintenance
• Industry Specific Needs – industry processes such as IFTA fuel reporting, job-to-job equipment transfers and retention of job safety documents (DJB’s, JSSR’s etc.) as well as the acquisition and ongoing maintenance of fuel cards
• Maintain acceptable levels of productivity, quality work product, compliance with company policy and regular attendance
• Attend and assist with meetings, gatherings, etc. at the behest of the Office Manager

ABOUT YOU

Qualifications

• Minimum 1 year of payroll and/or general administrative experience required
• High school diploma or GED is required

Knowledge/Skills/Abilities

• Excellent written and oral communication skills and the ability to effectively relate to employees at all levels
• Highly detail-oriented, focused and able to think practically
• Ability to handle multiple tasks and work under pressure
• Able to self-start and work with minimal supervision
• Excellent computer skills including proficiency with Microsoft Office applications and JD Edwards
• Thorough understanding of payroll, AP, AR, HR and other administrative and industry-specific needs

What We Offer

Compensation & Benefits

• Salary
  • Commensurate with experience, paid weekly. Posted salary ranges are made in good faith. MYR Group reserves the right to adjust ranges depending on the qualifications of the selected candidate.
• Comprehensive benefits package - Medical, Dental, Vision, Teledoc, Hearing, Prescriptions, Mental Health, Employee Assistance Plan (EAP), Short Term Disability, Retiree Coverage, and Life Insurance under LINECo – (Low deductibles and out-of-pocket maximums) - Fifteen Dollar weekly premium for employee or employee plus family coverage.
• ThrivePass Health & Wellness Reimbursement Program - Twelve hundred dollars annually for health and wellbeing-related purchases.
• Annual Paid Time Off starting at 15 days plus 10 paid Holidays (our Cultural Celebration Day is a floating holiday).
• Generous 401(k) Plan with 100% match up to 6%; immediate vesting, and Annual profit-sharing potential.
• Superior educational assistance program (support for educational costs, internal training, and more!).
• Company-paid short and long-term disability, life, and accidental death & dismemberment.
• Company-paid business travel accident insurance.
• Various voluntary plans available including supplemental vision, accident and critical illness, ID theft, group legal, group auto & home, and additional voluntary life insurance plans for employee and dependents.

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need an accommodation as part of the employment process, contact our Employment Hotline at 1-855-635-1321.

MYR Group, Inc. and our subsidiaries are proud to be Equal Opportunity Employers. We promote diversity of thought, culture, and background, which connects our family of brands. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees.

MYR Group does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States for any employer.

MYR Group, Inc. and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.