Administrative Assistant

BioSpace; Richmond (VA); On-site; USD 24,824 - 48,808; Full time

Benefits offered by this job

Comprehensive benefit program

Eligibility for bonuses

401(k) participation

Job summary

A global healthcare leader in Virginia is seeking an Administrative Assistant to provide crucial support at their new manufacturing facility. The role includes managing calendars, facilitating communication, and processing invoices. Candidates must have a High School Diploma and at least 2 years of administrative experience. Proficiency in Microsoft Office and strong organizational skills are essential. This position offers a competitive wage and a comprehensive benefits package, fostering a supportive work culture.

Qualifications

• Must have 2+ years of administrative support experience.
• Qualified applicants must be authorized to work in the United States.

Responsibilities

• Facilitate internal and external communications.
• Manage leaders' calendars and schedule meetings.
• Process accounts payable invoices.
• Coordinate office moves and maintain equipment.
• Support travel arrangements and meeting logistics.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Microsoft Office proficiency

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life‑changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Lilly is currently constructing an advanced manufacturing facility for monoclonal antibodies, bioconjugates, and aseptic drug product manufacturing in Goochland County, Virginia. This facility is intended to provide capacity for current and future products. This is a unique opportunity to be a part of the leadership team for the startup of a manufacturing site, and the successful candidate will help to build the organization, the facility, and the culture to enable a successful startup into GMP manufacturing operations.

Position Overview

The Administrative Assistant is responsible for providing administrative support to the API Plant.

Responsibilities

• Facilitate internal and external communications, including preparing presentations and meeting minutes.
• Respond to customer inquiries and requests.
• Manage leaders’ calendars, scheduling both ad hoc and recurring meetings, often coordinating with other departments.
• Maintain shared information systems, including monthly metrics and reports.
• Keep organizational charts current and ensure delivery to QA/library.
• Process accounts payable invoices and distribute incoming mail.
• Coordinate employee office moves and maintain office equipment.
• Perform general administrative tasks such as faxing, photocopying, and ordering supplies.
• Support travel arrangements and meeting logistics.
• Act as a liaison for computer and software support.
• Serve as backup for other administrative staff.
• Participate in area‑specific administrative projects.

Basic Requirements

• High School Diploma
• 2+ years of administrative support experience
• Qualified applicants must be authorized to work in the United States on a full‑time basis. Lilly will not provide support for or sponsor work authorization or visas for this role, including but not limited to F‑1 CPT, F‑1 OPT, F‑1 STEM OPT, J‑1, H‑1B, TN, O‑1, E‑3, H‑1B1, or L‑1.

Additional Preferences

• Experience supporting executives.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities independently.
• Effective written and verbal communication across all levels.
• Problem‑solving and troubleshooting capabilities.

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women’s Initiative for Leading at Lilly (WILL), enAble (for people with disabilities). Learn more about all of our groups.

Actual compensation will depend on a candidate’s education, experience, skills, and geographic location. The anticipated wage for this position is $18.02 – $35.43.

Full‑time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company‑sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well‑being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities). Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly’s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.

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