Administrative Assistant

Omlohio; Reynoldsburg, Northern (OH, KY); Hybrid; USD 52,000 - 61,000; Full time

Job summary

City of Reynoldsburg is seeking a dedicated Administrative Assistant to support the Department with a variety of office tasks. This full-time role offers daily office duties, data entry, correspondence, scheduling, and coordination for youth/sports programs as described in the posting.

Requirements include a high school diploma or equivalent, and experience with Microsoft Office. Salary ranges from $24.79 to $29.10 per hour ($51,563 to $60,528 yearly), with benefits and a 30-day maximum posting

Qualifications

• High school diploma or 3 years of office practices experience.
• Two courses or 24 months experience with Microsoft Office software.

Responsibilities

• Performs a variety of administrative tasks to support department operations.
• Contacts applicants for youth activity programs and events.
• Monitors budgeting spending and assists with budget justification.
• Opens purchase orders and prepares fiscal documentation.
• Maintains files and confidential documents; attends meetings and minutes.
• Prepares routine correspondence and schedules for the Director.

Skills

Microsoft Office

Education

High school diploma

3 years office practices experience

Job description

Classifieds

Classified ad postings from OML member municipalities are free of charge. Member municipalities are asked to limit submissions to no more than two active classified ads at a time. A $75 fee applies to classified ads submitted by non-member Ohio municipalities, consulting agencies, recruitment platforms, and out-of-state organizations. Each ad runs for a maximum of 30 days or until the stated apply-by date, whichever comes first. Please email 1-2-page ads in Word format to: [e-mail]

City of Reynoldsburg -Administrative Assistant -

Salary: $24.79 to $29.10 Hourly / $ 51,563.20 to $ 60,528 Annually

Full-time position with benefits

Closing Date to Apply:

09/16/2026

Minimum Qualifications:

• High school diploma or three (3) years experience in office practices and procedures
• Two (2) courses or twenty four (24) months experience with Microsoft office software or equivalent training or experience

Example of Duties:

• Performs a variety of administrative tasks in order to assist the Department Director with the efficient operation of youth/adult sports activities and other Department programs
• Contacts applicants for youth activity programs and/or events
• Contacts sports officials to work/officiate games and events when requested
• Notifies coaches/officials when events are cancelled and/or delayed
• Tracks coaching services/sports program registrations as requested, orders shirts/uniforms for program/special event participants as requested
• Composes/prepares participant and coaching certificates as requested, updates program information such as the sports hot line
• Monitors budgeting spending, researches/prepares data for budget preparation, assists with writing budget justification
• Monitors individual program expenditures and maintains records/balances accounts
• Opens purchase orders to pay officials, timers, scorekeepers, umpires, etc
• Prepares fiscal documentation to be signed by Director in order to pay for supplies, equipment, etc
• Collects returned checks from Parks & Recreation Department
• Prepares bid sheets/packets, attends bid openings/receives money for bid packets
• Summarizes reports of department operations/fiscal activity,
• Utilizes personal computer to prepare memos, invoices, and other documentation
• Communicates department policy to elected officials/staff; contacts staff in field by using cell phone as required
• Prepares routine correspondence, schedules meetings/appointments for Director
• Prepares various reports relating to department activities
• Maintains files and confidential documents, updates personnel roster
• Types resolutions and memo’s, ordinances, encumbrances, purchase orders, and other department documentation
• Attends meetings/takes minutes, sends out meeting notices, minutes, and other printed material to boards/commissions
• Performs other related duties as assigned