Administrative Assistant

Installed Building Products; Reno (NV); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401K retirement plan

Paid vacation

Holidays

Employee assistance program

Growth opportunities

Job summary

Apple Valley Insulation - Reno is seeking a highly organized Administrative Assistant to provide essential support for a smooth office operation. The role requires excellent communication, strong multitasking, and a proactive approach to problem-solving.

Responsibilities include greeting visitors, handling calls, filing, mail processing, preparing invoices, data entry, and collaborating with the team on projects.

Qualifications

• High school diploma or equivalent; office admin training a plus.
• Experience with billing and payroll a plus.
• Proficient in MS Office and related software.
• Excellent verbal and written communication skills.

Responsibilities

• Greet visitors and assist professionally.
• Answer, direct, and take messages from calls.
• Maintain and update filing systems (electronic and paper).
• Process inbound/outbound mail and packages.
• Assist in preparing invoices and financial docs.
• Perform data entry and basic admin tasks.
• Collaborate with team on projects as needed.

Skills

Verbal and written communication

Multitasking

Problem-solving

Professional demeanor

Bilingual (English/Spanish)

Education

High school diploma or equivalent

Tools

MS Office Suite

Word

Excel

PowerPoint

Outlook

Job description

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant In this role, you will provide essential administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving.

Responsibilities

• Greet and assist visitors, clients, and employees professionally and respectfully.
• Answer and direct phone calls, take messages and handle inquiries.
• Maintain and update electronic and physical filing systems.
• Process and distribute incoming and outgoing mail and packages.
• Assist in preparing financial documents, such as invoices
• Perform general administrative tasks, such as photocopying, scanning, and data entry.
• Collaborate with other team members to support projects and initiatives as needed.

Preferred Qualifications

• High school diploma or equivalent; additional certification or training in office administration is a plus.
• Experience with billing and payroll
• Ability to assist with scheduling
• Experience as an administrative assistant or in a similar role.
• Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to handle confidential information with discretion.
• Professional and friendly demeanor with the ability to interact effectively with individuals at all levels.
• Proficiency in both English and Spanish is preferred

Schedule:

Monday – Friday

Pay:

$19.00 - $23.00 per hour

This position requires a drug test to be completed, contingent upon employment, and a background check if applicable.

Physical Demands

This position is primarily sedentary and performed in a professional office environment. The employee must be able to remain seated for prolonged periods, operate a computer and other office equipment, and perform repetitive motions such as typing and mouse use. The role may occasionally require standing, walking, bending, and lifting light office supplies up to 15 pounds. The employee must have sufficient visual acuity to read printed materials and electronic displays, and sufficient hearing and speech ability to communicate effectively in person and by phone.

Benefits

• Medical, dental, and vision coverage
• Company Life Insurance
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Paid vacation and holidays
• Employee Financial Assistance Program
• Opportunities for growth and advancement.
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance

Apple Valley Insulation - Reno is a proud member of the Installed Building Products (IBP) family of companies. We take great pride in our commitment to delivering exceptional customer service, which has contributed to our high customer satisfaction ratings. This success is a direct result of our dedication to quality work and dependability. We are always looking for hard-working individuals who share our mission of helping our customers and contributing to the continued success of Builders. Our people are our most valuable asset, and if you consider yourself a leader in this industry, we want to hear from you.

Explore your next career opportunity and become a part of the Apple Valley Insulation - Reno team!

EEO Statement

IBP is an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.