Administrative Assistant

North Valley Services; Red Bluff (CA); On-site; USD 25,000 - 33,000; Full time

Job summary

North Valley Services in Red Bluff, CA, seeks an organized Administrative Assistant to provide clerical support to the CES Program Manager, maintain records, enter data, audit processes, and maintain databases.

The role includes document preparation, memo generation, scheduling, filing, and coordinating with staff. A valid CA driver’s license and the ability to work independently are required; some evenings/weekends may be needed.

Qualifications

• High school education; some college or equivalent in business/clerical skills.
• California driver’s license with DMV printout and insurability.
• Ability to pass DOJ criminal background check.
• Ability to pass CPR and First Aid courses.
• Proficiency with Excel and Word.
• Strong written and communication skills.
• Excellent organizational and time management skills.
• Establish and maintain a simple filing system.
• Ability to work independently and with others.
• Ability to collaborate effectively.

Responsibilities

• Follow all procedures, policies, and guidelines of North Valley Services.
• Maintain current, accurately documented client files and complete required paperwork and reports by deadlines.
• Perform general office duties; generate memos, letters, and reports; develop spreadsheets.
• Organize, schedule, and prepare for appointments and meetings.
• Sort and distribute communications promptly.
• Review and submit billings; order supplies.
• Present a positive, professional demeanor; fill in at other sites as needed.

Skills

Written communication

Organizational skills

Time management

Collaboration

Independent work

Data entry

General computer skills

Education

High school education with some college or equivalent

Tools

Excel

Word

Job description

1. PURPOSE OF THE POSITION:

• Provides clerical services and administrative support to the CES Program Manager such as general record keeping, implementation and tracking of processes, data entry, program audits, database maintenance, typing and similar functions.

2. PRIMARY SCHEDULE:

• Monday-Friday 7:30am-4:00pm with a 30-minute unpaid lunch. Days and hours may vary and include evenings, Holidays, and weekends, as needed.

3. SUPERVISION RECEIVED:

• Works under the supervision of the CES Program Manager.

4. SUPERVISION EXERCISED:

• N/A

5. QUALIFICATIONS:

• High school education. Some college or the equivalent of specialized business, or office administration / clerical skills.
• Current California driver’s license, with an acceptable DMV printout and insurability.
• Ability to pass a DOJ criminal background check.
• Ability to pass CPR and First Aid courses.
• Ability to use computer programs, create and maintain documents using Excel and Word.
• Strong written and communication skills.
• Excellent organizational and time management skills.
• Establish and maintain a simple filing system.
• Must be able to work independently and efficiently with others.
• Ability to collaborate effectively.

6. DUTIES AND RESPONSIBILITIES:

• Follow all procedures, policies, and guidelines of North Valley Services.
• Maintains current, accurately documented client files, completes all required paperwork and service tracking reports according to deadlines.
• Performs general office duties.
• Generates memos, letters, reports, and develops spreadsheets.
• Organizes, schedules, and prepares for appointments and meetings.
• Sorting and distributing communications in a timely manner.
• Reviews and submits billings.
• Orders supplies.
• Present and maintain a positive and professional attitude and demeanor.
• Additional duties as assigned including filling in at other sites or departments as needed.

7. PHYSICAL DUTIES:

• May have prolonged sitting.
• May have prolonged use of the computer and phone.
• May lift to 30 pounds.

8. STANDARDS FOR MEASURING PERFORMANCE:

• Must be self-motivated and trustworthy.
• Maintains files and paperwork in a timely manner.
• Organizes, prioritizes, communicates and schedules effectively.
• Must be effective in handling problems, including anticipating, preventing, identifying, and solving problems, as necessary.
• Effectiveness of daily operations, communication and cooperating with others.
• Present and maintain a positive image.