Administrative Assistant

OmniMax; Puyallup (WA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

401(k) retirement with employer match

Paid time off and holidays

Pre-tax flexible spending account

Wellness program

Employee Assistance Program

Job summary

Gibraltar Building Products is seeking a receptionist/office assistant to be the first point of contact for customers entering the facility and calling in. The role supports daily operations with reception duties, order processing, and general office tasks, while maintaining a professional image.

Requirements include strong customer service and organizational skills, proficiency in Microsoft Office, and the ability to work in a fast-paced environment.

Qualifications

• Strong customer service and communication skills.
• Excellent organizational abilities to manage tasks and keep a tidy workspace.
• Telephone etiquette and professional demeanor.
• Attention to detail in a fast-paced office.
• Proficiency in Microsoft Office and general computer use.
• Able to work well in a team and take initiative.
• ERP experience is a plus.
• Bi-lingual a plus.
• High school diploma or GED preferred.

Responsibilities

• Answer and direct incoming calls and greet visitors.
• Enter orders, dates, and confirmations.
• Process Will-Call pickups and notify customers.
• Handle UPS shipping and label color chips stock.
• Maintain office and kitchen supplies; coordinate with purchasing.
• Uphold a professional appearance and demeanor.
• Support special projects as assigned.

Skills

Customer service

Organizational skills

Telephone etiquette

Detail-oriented

Microsoft Office

Team player

Self-starter

ERP experience

Bi-lingual

Construction knowledge

Education

High school diploma or GED

Tools

Microsoft Office

ERP system

Job description

Essential Duties And Responsibilities

This person will be our first point of contact with our customers as they enter our facility and phone in. This position will perform reception and various office administrative duties to support our daily operations and reception duties as required, answer phone calls, and greet our customers and visitors.

• Answer and direct incoming calls
• Order assistance – date orders and send confirmations
• Enter Trim and Coil ID
• Mark Will-Calls ready for pick-up, notifying customers
• UPS shipping
• Maintain color chips stock and labeling
• Maintain office and kitchen supplies, notifying purchasing staff when items are needed
• Always maintaining a professional appearance and demeanor.
• Special Projects and other duties as assigned

Essential Duties And Responsibilities

This person will be our first point of contact with our customers as they enter our facility and phone in. This position will perform reception and various office administrative duties to support our daily operations and reception duties as required, answer phone calls, and greet our customers and visitors.

• Answer and direct incoming calls
• Order assistance – date orders and send confirmations
• Enter Trim and Coil ID
• Mark Will-Calls ready for pick-up, notifying customers
• UPS shipping
• Maintain color chips stock and labeling
• Maintain office and kitchen supplies, notifying purchasing staff when items are needed
• Always maintaining a professional appearance and demeanor.
• Special Projects and other duties as assigned

Skills, Qualifications & Abilities

• Strong customer service skills and social skills
• Excellent organizational skills are needed to manage multiple tasks, prioritize effectively, and maintain a tidy workspace.
• Telephone etiquette, customer service, and social skills
• Ability to work in a fast-paced environment with attention to detail
• Proficient in Microsoft Office or related software
• Computer use
• A friendly and professional demeanor, with the ability to handle inquiries and resolve issues effectively.
• Able to work as part of the team
• Self-starter taking initiative, independent of direct supervision
• ERP use a plus
• Bi-lingual a plus
• Experience in building systems, and full scope construction with roofing and siding a plus
• Highschool or GED preferred

Benefits of Working with Us

• Competitive compensation including paid time off and holidays
• Medical insurance (HDHP with HSA and PPO options)
• Prescription drug coverage
• Dental and vision insurance
• Pre-tax flexible spending account
• 401(k) retirement savings with employer match
• Basic and supplemental life and AD&D insurance
• Short-term and long-term disability insurancePre-tax dependent care flexible spending account
• Wellness program with diabetes prevention, condition care, preventive care, and annual flu shot.
• Employee Assistance Program

Physical Requirements And Work Environment

This position requires manual dexterity sufficient to operate phones, computers, and other office equipment. Must be able to talk, listen, and speak clearly on the telephone. Generally good working conditions with little or no safety/health hazards, some exposure to cooler or warmer weather dependent on physical work location. Ability to lift up to 20 pounds. Pre-employment drug testing required.

About Us

Gibraltar Building Products is a leading North American building products manufacturer, with several manufacturing facilities across the United States and Canada. As the top supplier in the residential roof ventilation, drainage and roofing accessories markets, Gibraltar Building Products has extensive scale, top brands such as AirVent, Amerimax, Appleton Supply, Architectural Mailboxes, Award Metals, Berger, DOT Metals, Flamco, Florence, NorWesCo, Nu-Ray Metals, Millenium Metals, Quality Aluminum Products, SBC Supply, southeastern Metals and Verde. Our portfolio of Brands can be found in the nation's largest home center retailers and building product distributors. Gibraltar Building Products is a segment of Gibraltar Industries, Inc (Nasdaq: Rock) a leading manufacturer and provider of products and services for the Residential, Agtech, and Infrastructure markets.

To learn more about what makes us #GibraltarProud, visit our website: www.gibraltar1.com

Gibraltar is an Equal Employment Opportunity Employer and gives all applicants for employment equal consideration regardless of race, color, sex, religion, national origin, arrest record, ancestry, age, physical or mental disability, sexual orientation, transgender status, genetic information, marital status, citizenship status, veteran status, pregnancy, or any other status protected by federal, state, or local law. Upon request and consistent with applicable laws, Gibraltar will provide reasonable accommodations to individuals with disabilities who need an accommodation to fully participate in the application process.

The wage range for this position takes into account an array of factors that are considered in making compensation decisions including but not limited to skill sets; education; experience and training; licensure and certifications; geographical location and other organizational needs. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $22/hr.-$26/hr. For a general description of all employment benefits, visit https://www.gibraltar1.com/careers/

Disclaimer

The information in this description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.