Administrative Assistant

Preciball; Pooler (GA); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

401(k) with Matching

Individual Coverage HRA

Supplemental Insurance

Paid Parental Leave

Job summary

Preciball is seeking an Administrative Assistant to provide essential office support, document control, and record-keeping across electronic and physical files. The role involves assisting management and staff, supporting accounts payable/receivable, and coordinating with HR on routine tasks.

The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, and the ability to handle multiple duties with accuracy and discretion.

Qualifications

• High school diploma or equivalent required.
• Prior administrative, office support or accounting support experience preferred.

Responsibilities

• Scan, organize, and maintain electronic records within the company's cloud-based filing system.
• Maintain and organize physical files and records in accordance with company retention requirements.
• Ensure documents are accurately filed and easily retrievable.
• Support document retention and archiving activities.
• Scan shipping packets for retention and customer delivery.
• Order and maintain office, kitchen, facility, and vending supplies.
• Assist with reception and general office support duties as required.
• Support Managers with administrative tasks, reports and special projects as needed.
• Assist the Accounting & HR Administrator with matching invoices, packing slips, and purchase orders.
• Assist with administrative functions related to accounts payable and accounts receivable.

Skills

Organizational skills

Document management

Microsoft Office

Verbal communication

Written communication

Attention to detail

Prioritization

Learning new software

Education

High school diploma or equivalent

Tools

Cloud-based filing system

Job description

Position Overview

The Administrative Assistant provides administrative, document control, and other support to ensure efficient office operations. This position is responsible for maintaining electronic & physical records, supporting customer documentation requests and providing general administrative support to management & staff.

Key Responsibilities

Document Control & Records Management

• Scan, organize, and maintain electronic records within the company's cloud-based filing system.
• Maintain and organize physical files and records in accordance with company retention requirements.
• Ensure documents are accurately filed and easily retrievable.
• Support document retention and archiving activities.
• Scan shipping packets for retention and customer delivery.

Office Administration

• Order and maintain office, kitchen, facility, and vending supplies.
• Assist with reception and general office support duties as required.
• Support Managers with administrative tasks, reports and special projects as needed.

Accounting Support

• Assist the Accounting & HR Administrator with matching invoices, packing slips, and purchase orders.
• Assist with administrative functions related to accounts payable and accounts receivable.

Qualifications

• High school diploma or equivalent required.
• Prior administrative, office support or accounting support experience preferred.

Knowledge, Skill, and Abilities

• Strong organizational and document management skills.
• Proficiency in Microsoft Office
• Ability to learn company software and cloud-based filing systems.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to prioritize and manage multiple responsibilities.

Available Benefits

• Paid Time Off
• Paid Holidays
• 401(k) with Matching
• Individual Coverage HRA
• Supplemental Insurance
• Paid Parental Leave