Administrative Assistant

Internetwork Expert; Pleasanton (CA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Competitive salaries

Profit sharing

401k

Paid time off

Paid holidays

Professional dues

Job summary

BKF Engineers is seeking an Administrative Assistant to work at our Redwood City office. The role supports multiple admins and helps create a consistent, vibrant office experience five days a week.

Responsibilities include planning office events, maintaining kitchen and conference spaces, handling mail, and supporting accounting with invoices and insurance certificates. Strong organizational and MS Office skills required; 1–3 years of relevant experience preferred.

Qualifications

• Excellent organizational and time-management abilities.
• Proficient in Microsoft Office Suite and related tools.
• Strong communication and interpersonal skills.
• 1–3 years of office or administrative support experience.

Responsibilities

• Plan exciting events for the office and company.
• Cultivate the office culture for internal and external clients.
• Work alongside all admins to create a consistent and exciting office experience.
• Own the incoming and outgoing mail and package deliver process.
• Fill out letters of transmittal as needed.
• Maintain the office kitchen and conference rooms with attention to detail.
• Assist with ordering insurance certificates as needed.
• Assist accounting with invoice backup.
• Help with miscellaneous projects and tasks for the office and company.

Skills

Organizational skills

MS Office

Self-starter

Communication skills

Office experience

Tools

Microsoft Office Suite

Job description

We are hiring an Administrative Assistant to work out of our Redwood City Office five days a week!

Responsibilities:

• Plan exciting events for the office and company.


• Cultivate the office culture for internal and external clients.


• Work alongside all admins throughout the company to create a consistent and exciting office experience.


• Own the incoming and outgoing mail and package deliver process for the office.


• Fill out letters of transmittal as needed.


• Maintain the office kitchen and conference rooms, ensuring a high level of detail for a presentable office space.


• Assist with ordering insurance certificates as needed.


• Assist accounting with invoice backup.


• Help with miscellaneous projects and tasks for the office and company as needed.

• Excellent organizational skills.


• Proficient in Microsoft Office Suite


• Self - starter


• Strong communication skills


• 1-3 years applicable experience supporting an office with administrative duties. Strong preference for those with experience in the AEC industry.

Physical Demands:

Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations.

Work Conditions:

Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Travel to other BKF locations and client sites may be required.

• The typical base salary range for this position is $25.00 - $34.82 an hour and will vary depending on skills, experience, education, and geographical location. This is an hourly position paid biweekly.


• Competitive salaries, profit sharing, and 401k.


• Generous paid time off packages.


• 9 Paid Holidays.


• Paid annual dues for professional and societal organizations.


• BKF offers competitive and award-winning benefits and perks. To learn more click here.

Workplace Awards:

• We’re proud to be a 2024 - 2025 \"Great Place To Work\" certified company!


• BKF Engineers wins Zweig Group’s 2023 Trifecta Award


• Zweig \"Best Firms to Work For\" Top 100 in the U.S. 2023


• Bay Area News Group\"Top Work Place\” for 7 years in a row!


• \"Best Firm to Work for North Bay\" North Bay Business Journal for 8 years

BKF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

BKF does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF, BKF reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited submittals are done at the risk of the recruiter.