Administrative Assistant

Kitchen Tune Up Buffalo NY; Pittsburgh (Allegheny County); On-site; USD 20,457 - 29,136; Full time

Benefits offered by this job

Growth opportunities

Sales training provided

Ongoing coaching

Job summary

Kitchen Tune Up Buffalo NY is searching for an Administrative Assistant who will be crucial in managing scheduling, billing, and supporting our remodeling team. Key responsibilities include coordinating leads, maintaining job files, and preparing reports.

Join us for growth opportunities in a reputable company dedicated to uplifting people’s lives with quality kitchen solutions. Compensation for this position is set at $18.00 per hour.

Qualifications

• Proficient in handling scheduling and correspondence.
• Experience with billing and filing systems.
• Ability to coordinate multiple tasks efficiently.

Responsibilities

• Coordinates and disperses leads as required.
• Maintains a payable processing system.
• Closes out job files balancing contract price.

Skills

Scheduling

Billing

Filing

Customer correspondence

Job description

Kitchen Tune-Up is seeking an Administrative Assistant to assist the team with critical tasks. This valued team member handles scheduling, ordering, correspondence, billing, filing, and support duties for our busy team of kitchen remodelers.

Duties And Responsibilities

• Coordinates and disperses leads as required.
• Prepares lead-packets for new prospective customers.
• Coordinates quote tracking for salespeople and completes the quote log for the franchisee/sales manager.
• Photocopies necessary items for job files.
• Prepares purchase requisitions and submits them to the franchisee manager for final approval for payment.
• Maintains a payable processing system, matching vendor invoices with purchase orders, codes each invoice, and submits them to the franchisee/sales manager for final approval for payment.
• Audits cabinet acknowledgements against the orders and reviews pricing to check for errors and ensures that the production date given corresponds with the time frame required for installation.
• Maintains central job filing system and calendars.
• Performs job invoicing and statement mailings on a computer system.
• Closes out job files balancing contract price with monies received and establishes job gross profit for sales commission processing.
• Coordinates and mails thank you cards as jobs are closed.
• Prepares time-sheet logs for payroll processing.
• Enters and maintains all leads in the computer mailing list program.
• Answers incoming phone calls and prepares lead input sheets and file data for sales to follow up.
• Prepares all credit card receipts.
• Maintains adequate levels of literature inventory and keeps literature holders stocked.
• Prepares monthly sales performance report.
• Keeps track of open invoices and payments.
• Helps host seminars, sales events or training programs as needed.
• Performs any other duties as required.

Why Work for Kitchen Tune-Up

• Rapid growth in the market
• Growth opportunities available.
• We are a high quality company with an excellent reputation. You will be selling custom projects in some of the nicest areas of our community.
• Sales training and all sales tools provided.
• Ongoing training and coaching provided.

Compensation: $18.00 per hour

Kitchen Tune-Up Uplifts People’s Lives

Kitchen Tune-Up is a kitchen design and remodeling franchise system of committed professionals. Our remodeling experts update, uplift and upgrade kitchens utilizing our 5 Trustpoints to create an experience second to none. Our 5 Core Services include our exclusive 1 Day Wood Restoration Tune-Up, Cabinet Re‑Facing, Redooring, Cabinet Painting, and Custom Cabinets.

While the kitchen is the heart of the home, our people are the heart of our company. At Kitchen Tune-Up our people are valued. Each day we work and collaborate to uplift our customers’ homes as well as the lives of our people.

The positions on this website, unless otherwise indicated, are posted by Kitchen Tune-Up® franchisees. Kitchen Tune-Up® franchises are independently owned and operated businesses and if you accept a position with an Kitchen Tune-Up® franchisee, you are employed by that franchisee, and not by franchisor HFC KTU LLC, nor any of its parents or affiliates. The hiring franchisee is solely responsible for all employment decisions including hiring, termination, discipline, compensation and benefits and HFC KTU LLC and its parents and affiliates have no input or involvement in such matters. HFC KTU LLC does not receive, review or store any applications for employment. Any questions about posted positions or the hiring process must be directed to the Kitchen Tune-Up® franchisee posting the position.