Administrative Assistant

PDS Tech Commercial; Phoenix (AZ); Remote; USD 31,000 - 44,000; Full time

Benefits offered by this job

Remote work

Contract position

Competitive pay

Job summary

PDS Tech Commercial is seeking an Administrative Assistant / Talent Acquisition Coordinator to support recruiting operations for a global aviation leader. This 100% remote role focuses on coordinating interviews, maintaining candidate records, and ensuring a seamless experience from scheduling through onboarding.

The ideal candidate has strong organizational and communication skills, with 4+ years of experience (or 8+ years with a high school diploma) in recruitment coordination, and proficiency

Qualifications

• High school diploma or equivalent with 8 years of relevant experience, OR
• Bachelor's degree with 4 years of relevant experience.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Coordinate and schedule interviews across multiple time zones for candidates, recruiters, hiring managers, and interview panels.
• Manage calendars including executive, panel, and high-volume scheduling.
• Serve as primary contact for candidates throughout the recruitment process with timely communication.
• Arrange candidate travel including flights, hotels, and ground transportation for onsite interviews.
• Process and track candidate expense reimbursements per company policy.
• Prepare and distribute interview agendas, packets, profiles, and evaluation materials.
• Maintain accurate candidate records and ATS status updates.
• Support improvements to scheduling workflows and recruitment tools.

Skills

Interview scheduling

Calendar management

Candidate communication

Travel coordination

Recruiting coordination

Education

High school diploma

Bachelor's degree

Tools

Microsoft Office (Word)

Microsoft Excel

Microsoft Outlook

Job description

Coordinate Talent. Create Exceptional Candidate Experiences. Join Us as an Administrative Assistant / Talent Acquisition Coordinator!

Location: Remote

Schedule: Monday-Friday | First Shift | 7:30 AM-4:30 PM

Pay Rate: $27.32 per hour

Job Type: Full-Time Contract (12 Months)

Company: PDS Tech Commercial, partnering with a leader in the Aviation Industry

Help Build the Teams That Keep Aviation Moving

PDS Tech Commercial is seeking a highly organized and customer-focused Administrative Assistant / Talent Acquisition Coordinator to support recruiting operations for a global leader in the aviation industry.

In this impactful role, you’ll serve as a vital connection between candidates, recruiters, hiring managers, and interview teams, ensuring a seamless hiring experience from scheduling through onboarding activities. If you thrive in a fast-paced environment, excel at managing multiple priorities, and enjoy creating outstanding experiences, this is your opportunity to make a meaningful impact behind the scenes of an industry that shapes the future of flight.

What You'll Do

As a key member of the Talent Acquisition team, you will provide administrative and operational support for recruiting programs and initiatives across the organization.

Key Responsibilities

• Coordinate and schedule interviews across multiple time zones for candidates, recruiters, hiring managers, and interview panels.

• Manage complex calendars, including executive, panel, and high-volume interview scheduling.

• Serve as a primary point of contact for candidates throughout the recruitment process, providing timely communication and support.

• Arrange candidate travel, including flights, hotel accommodations, and ground transportation for onsite interviews.

• Process and track candidate expense reimbursements in accordance with company policies.

• Prepare and distribute interview agendas, candidate packets, profiles, and evaluation materials.

• Maintain accurate candidate records and status updates within the Applicant Tracking System (ATS).

• Support improvements to scheduling processes, workflows, and recruitment tools to increase efficiency.

• Track scheduling metrics and coordination activity to support recruiting operations and reporting.

• Identify opportunities to enhance the candidate experience and recommend process improvements.

• Provide additional administrative and coordination support to the Talent Acquisition team as business needs evolve.

• Ensure recruiting practices remain compliant with applicable employment laws and OFCCP/EEOC guidelines.

What We're Looking For

Minimum Qualifications

• High school diploma or equivalent with 8 years of relevant experience , OR

• Bachelor's degree with 4 years of relevant experience .

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Excellent verbal and written communication skills.

• Ability to maintain confidentiality and handle sensitive information professionally.

• Strong attention to detail and commitment to accuracy.

Preferred Qualifications

• 1-2 years of Talent Acquisition coordination, administrative support, recruiting coordination, or high-volume scheduling experience.

• Advanced proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.

• Experience managing complex calendars and coordinating meetings across multiple stakeholders.

• Experience working with Workday or other HRIS/Applicant Tracking Systems.

• Strong internet research and administrative support skills.

• Experience supporting recruiting, HR, or talent acquisition teams.

Why Join Us?

At PDS Tech Commercial, we believe great companies are built by great people. That's why we partner with industry-leading organizations and connect talented professionals with opportunities that make a difference.

What You'll Gain

• Competitive pay at $27.32 per hour .

• 100% remote work opportunity with a consistent weekday schedule.

• Experience supporting a world-class aviation organization.

• Exposure to enterprise-level recruiting operations and talent acquisition strategies.

• A collaborative, professional environment that values communication, innovation, and continuous improvement.

• The opportunity to directly influence candidate experiences and hiring success.

• Ongoing support from the PDS Tech Commercial team throughout your assignment.

Ready to Help Shape the Future Workforce of Aviation?

If you’re a highly organized professional who enjoys coordinating schedules, supporting recruitment efforts, and delivering exceptional service, we want to hear from you.

This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.

Pay Details: $27.32 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.