Administrative Assistant

TWM, Inc.; Peoria (IL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan

Insurance

401K

Paid Time Off

Flexible schedules

Flexible work location

Job summary

TWM, Inc. is seeking an Administrative Assistant to support our Peoria, Illinois office. This full-time role provides day-to-day administrative and office support to staff, with opportunities to grow as needs evolve.

Based in Peoria, IL, the position offers a competitive hourly salary ($20.00-$25.00) and benefits. Ideal candidates bring 2–5 years of experience, strong communication, attention to detail, and proficiency in Word, Excel, Outlook, and PDF tasks.

Qualifications

• High school diploma or equivalent.
• 2-5 years in administrative support.
• Strong written and verbal communication.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office Suite; Deltek Vantagepoint a plus.

Responsibilities

• Prepare and format engineering and surveying documents (contracts, reports, construction specs, easements, legal descriptions, letters, templates).
• Create and maintain spreadsheets (bid tabulations, construction schedules, project data).
• Perform general office tasks: filing, scanning, copying, printing, document assembly.
• Answer and screen calls, route to appropriate staff.
• Welcome on-site visitors and announce to staff.
• Prepare outgoing mail and shipping; receive incoming mail and route.
• Run errands to local businesses and municipalities.
• Maintain and organize branch office supplies with the corporate office.
• Coordinate with vendors for office equipment repairs and needs.
• Assist with meeting and event planning tasks.
• Assist with additional administrative and project support as needed.
• Other duties as assigned.

Skills

Communication skills

Attention to detail

Organizational skills

Multitasking

Teamwork

Education

High school diploma

Post-high school coursework

Tools

Word

Excel

Outlook

PDF creation/editing

Deltek Vantagepoint

Job description

TWM is seeking an Administrative Assistant to support our growing Peoria, Illinois office. This position will provide day-to-day administrative and office support to employees in the Peoria location. We are looking for a proactive, flexible self-starter who is comfortable working independently, identifying ways to support the team, and taking initiative as needs arise. Because this is a new position, responsibilities may continue to evolve based on the needs of the office and the successful candidate’s strengths, interests, and skill set.

Experience Level: Prefer 2-5+ years of experience in an administrative support role

Schedule: Full-time, 40 hours / week, with the possibility of additional hours

Location: Based in Peoria, IL

Salary: $20.00-$25.00/hour; commensurate with experience

Essential Job Functions:

Provide administrative and general office support to staff in the Peoria, IL office.

• Prepare and format engineering and surveying documents such as contracts, reports, construction specifications, easements, legal descriptions, letters, and templates
• Create and maintain spreadsheets such as bid tabulations, construction schedules, and other project-related information.
• Perform general office tasks, including filing, scanning, copying, printing, and document assembly.
• Answer/screen calls and route to appropriate staff.
• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
• Prepare outgoing mail and shipping. Receive incoming mail and route to appropriate staff.
• Run occasional errands to local businesses and municipalities.
• Maintain and organize branch office supplies and supply needs with the corporate office
• Coordinate with outside vendors for office equipment repairs, and other office needs.
• Assist with meeting and event planning tasks as needed.
• Assist with additional administrative and project support needs as they arise.
• Other duties as assigned.

Qualifications Desired:

• High school diploma or equivalent. Post-high school training or coursework a plus.
• Prefer 2-5 years of experience in an administrative support role
• Strong written and verbal communication skills
• Excellent attention to detail, accuracy, good organizational skills, and proactive in identifying team needs
• Ability to manage multiple priorities and meet deadlines
• Demonstrated ability to work independently and in a team
• Proficiency with Microsoft Office applications including Word, Excel, Outlook, as well as PDF creation and editing. Ability and willingness to learn new software; experience with Deltek Vantagepoint is a plus.
• Professional, approachable demeanor and ability to work effectively with a variety of personalities and work styles
• Professional appearance
• Prior experience with an engineering or architectural firm a plus.
• Valid driver’s license and clean driving record.

Benefits Summary:

Competitive salary and fringe benefits with exceptional bonus incentives. Starting salary is dependent upon personal knowledge, skill, and ability. Regular salary reviews and non-contributory Employee Stock Ownership Plan, insurance, 401K, holidays, Paid Time Off, flexible schedules, flexible work location, and more. For a comprehensive list of benefits, please visit our benefits page.

TWM is an established but growth-oriented consulting firm offering Civil & Structural Engineering, Land Surveying and other Geospatial services. A 100% ESOP-owned company and Top Workplace, TWM’s structure allows you to reap the rewards of your hard work. Each employee becomes an owner through a gift of company stock and has a vested interest in seeing the company succeed. We are different from most employers—and from other ESOP companies. Come experience what makes TWM unique!

TWM is an EEO/ M/F/Vet/Disabled employer.