Administrative Assistant

Navy Region Southeast Fleet and Family Readiness (FFR); Pensacola (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Flexible Schedule

Employee Assistance Program (EAP)

Access to MWR Programs

Discounted Tickets and Travel options

Shopping privileges at Navy Exchange

Professional development resources

Medical benefits (30 hrs/week)

Job summary

Navy Region Southeast Fleet and Family Readiness (FFR) in Pensacola, FL, seeks an Administrative Support Specialist for the Food and Beverage Branch at NAS Pensacola. You will perform administrative duties with discretion, support daily operations, and ensure accurate records and customer service.

The role emphasizes office software proficiency, timekeeping, and compliance with DoD/MWR policies while maintaining safe, efficient service in a busy recreation environment.

Qualifications

• 1 year of general administrative support experience.
• Knowledge of local instruction formulation and KSAs related to social/recreational programs.
• Proficient with Microsoft Office Suite and reporting.
• Familiar with Rec Trac and/or similar POS systems.

Responsibilities

• Assist in formulating local instructions and directives within policy frameworks.
• Maintain patron and employee relations and efficient patron service.
• Keep track of employee hours and time card documentation.
• Receive daily sales, safekeeping, deposits, and accountability of funds.
• Prepare letters, forms, reports, purchase requests, contracts and statistics using a computer.
• Answer phones, take meeting minutes, collect invoices, file correspondence, assist manager.
• Maintain all Food and Beverage Branch employee training requirements.

Skills

MWR procedures

Money handling

Microsoft Office

Rec Trac / POS

Education

1 year admin/clerical experience

2+ years education above high school

Tools

Rec Trac

POS systems

Job description

Summary

This position is located in the Food and Beverage Branch, Morale, Welfare and Recreation Department aboard NAS Pensacola. The incumbent is responsible for performing administrative duties requiring a moderate level of experience and discretion in support of the Food and Beverage Branch.

Summary

This position is located in the Food and Beverage Branch, Morale, Welfare and Recreation Department aboard NAS Pensacola. The incumbent is responsible for performing administrative duties requiring a moderate level of experience and discretion in support of the Food and Beverage Branch.

Duties

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In order to qualify for this position, resumes must provide sufficient experience and/or education, knowledge, skills, and ability to perform the duties of the position. Applicant resumes are the key means for evaluating skills, knowledge, and abilities as they relate to this position therefore, applicants are encouraged to be clear and specific when describing experience.

MAJOR DUTIES AND RESPONSIBLITIES:

• Assist in the formulation of local instruction and directives within the framework of local and DOD component policies concerning established social and recreational services or programs, subordinate responsibilities, reporting procedures, maintenance and other related operational requirements.
• Maintain good patron and employee relations and efficient patron service.
• Keep track of employee's hours and documentation on their time cards.
• Responsible for the receipt of daily sales, safekeeping, deposit, and accountability of your daily funds.
• Uses a computer to prepare and produce various letters, forms, reports, purchase requests, contracts and statistical data, etc.
• Answer phones, keep minutes of meetings, collect all invoices, file all correspondences and assist manager with additional duties.
• Maintain all Food and Beverage Branch employee's training requirements.

Requirements

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Conditions of employment

• Must meet Federal Employment suitability requirements and successful completion of background investigation. Background investigations are conducted using fingerprint identification and completion of background inquiry forms.
• Must successfully pass the E-verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• You must go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9.
• May be required to pass pre-employment examinations.
• A valid State driver's license is required to operate motor vehicles.
• Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
• Selective Service Registration is required for males born after 12/31/1959.
• Work frequently requires hours at varying times, to include walking, standing, sitting, stooping, and occasional lifting of no more than 40lbs.

Qualifications

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization.

A qualified candidate must possess the following:

• Knowledge of DOD component MWR management procedures and general business practices related to the operational management of social and recreational programs and the effective utilization of club facilities and equipment.
• Knowledge of money handling, daily audit report (DAR), deposits, filing system and inventories.
• Must be familiar with Microsoft Office Suite programs and reports.
• Preferred to have knowledge of Rec Trac and/or similar POS systems.

You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration.

ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS.

Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.

PLEASE READ THIS VACANCY ANNOUNCEMENT IN ITS ENTIRETY TO ENSURE ALL REQUIREMENTS ARE ADDRESSED IN YOUR APPLICATION PACKAGE.

RELOCATION:

• NO Payment of Permanent Change of Station (PCS) is authorized, based on a determination that a PCS move is not in the Government interest

Key Requirements/Conditions Of Employment

• Males must be registered or exempt from Selective Service. https://www.sss.gov/register/
• Selectee must be determined suitable for federal employment.
• Selectee may be required to successfully complete a probationary period.
• Selectee is required to participate in the direct deposit pay program.
• Social Security Card is required.
• Satisfactorily complete an employment verification (E-VERIFY) check. As of May 7, 2025, The REAL ID act requires visitors to have a REAL ID or passport to access to Government Facilities. This will be a requirement for employment.
• A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal.

NOTE: Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at http://www.uscis.gov/mye-verify/self-check. Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job.

Education

1 year of general administrative support and clerical experience.

OR

At least 2 years of education above high school.(If qualifying based on education please include transcripts).

Additional information

The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working for our TEAM include but are not limited to:

• Comprehensive benefits package (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan, annual and sick leave, tuition reimbursement, etc.).
• Stability of Federal Civilian Service
• People with passion for doing work that matters
• Quality of Work Life Balance

Some positions have special requirements- Position is a non-critical, sensitive, position requiring access to IT II system and/or access to PII. An access National Agency Check investigation (ANACI) is required via the SF 86 security form.- Required to submit a Financial Disclosure Statement, OGE-450. Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7R, Joint Ethics Regulation, dated 23 March 2006.- Salary is dependent on experience and/or education.- For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.

This announcement may be used to fill additional vacancies within 90 days of closing date.

The Department of the Navy (DON) is an Equal Employment Opportunity Employer. Applicants are assured of equal consideration regardless of race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. This agency provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodations should email their request to [e-mail] to ensure proper consideration is given. The decision on granting reasonable accommodation will be on a case-basis.

This activity is a Drug-Free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Sailors, their family members, and all other customers have a right to a reliable and productive Federal workforce.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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Perk Information for Flex Employees

There are numerous perks to being a flex employee. Below are just a few of those perks you will be able to benefit from:

• Flexible Schedule - You are scheduled based on mission needs and your availability.
• Employee Assistance Program (EAP) - A FREE program provided by CNIC that is accessible to all employees, members of your family, whether in your household or not, offering 24/7/365 access to specialized private support.
• Access to Morale, Welfare & Recreation Programs to include Golf Courses, Marinas, Gyms/Fitness Centers, Bowling Centers, Restaurants Pools, Base libraries and more!
• Discounted Tickets and Travel options and outdoor recreation rentals!
• Shopping privileges at the Navy Exchange!
• Access to professional development resources!
• If you are scheduled and work on average 30 hours/week, you will be eligible for medical benefits.

Review our benefits