Administrative Assistant

Georgia-Pacific; Pennington (AL); On-site; USD 32,000 - 46,000; Full time

Job summary

Georgia-Pacific's Naheola Mill in Pennington, AL is seeking an Administrative Assistant to provide administrative and analytical support to the Tissue Mill department. The role suits a self-directed individual with excellent attention to detail and follow-through.

The successful candidate will update schedules, manage invoices, and assist with timekeeping and payroll processes, using SAP, FileNet, and Kronos.

Qualifications

• High School Diploma or GED.
• Two years or more of clerical or administrative work experience.
• Proficiency with Microsoft Office (Office, Teams, Word, PowerPoint, SharePoint, Excel).

Responsibilities

• Provide administrative support to the Tissue Mill and Stock Prep departments
• Maintain the department P-Card, all ordering, tracking, reporting and reconciliation
• Maintain seniority and progression list for all hourly employees by each area, including a permanent base schedule for all areas.
• Update and distribute weekly crew staffing and training schedule for Tissue Mill and Stock Prep departments.
• Responsible for updating and maintaining master spreadsheet of hourly employee schedules for annual vacations and floating holidays in Kronos
• Assist Performance Development Leaders with timekeeping in Kronos and ensure timecards are approved with no payroll discrepancies.
• Interact with department management and hourly employees to schedule changes or training needs.
• Maintain updated employee contact information for department.
• Order, receive and process invoices in SAP and File Net.
• Order and maintain supplies/equipment for the area.
• Serve as backup to other O&C personnel.

Skills

Microsoft Office proficiency

Education

High School Diploma or GED

Tools

SAP

File Net

Kronos

Microsoft Teams

Excel

Job description

Georgia-Pacific has an immediate opening for an Administrative Assistant role at our Naheola Mill located in Pennington, AL . In this role, you will be providing administrative and analytical support to the Tissue Mill department. This position is a great fit for someone who is self-directed and has impeccable attention to detail and follow-through. We offer opportunities to advance your skill set with the support of an established team and grow your career with a highly reputable and stable organization.

Successful candidates will demonstrate strong verbal, written, and interpersonal communication skills throughout the interview process and beyond. They’ll use their exceptional organizational skills to update schedules, maintain spreadsheets, process invoices, and assist employees with their timecards. They have experience working independently and are known for their problem-solving and decision-making abilities. The ideal resume will reflect these qualities and include the basic qualifications listed below.

The starting pay rate is $28.31per hour . The schedule for position is 7:00am – 3:30pm . You must be able to work overtime and weekends as needed. This position is covered under a Union Labor Agreement.

Our Team

Naheola Mill located in Pennington, Alabama, is a manufacturing site for the company’s well-known consumer products business, producing a wide range of products for the consumer business, including Angel Soft® bath tissue and Sparkle® paper towels, as well as bleached paperboard used in Dixie® paper cups and plates.The mill is the largest employer in the community with more than 900 employees and is engaged in supporting community outreach, workforce development and education.

What You Will Do

• Provide administrative support to the Tissue Mill and Stock Prep departments
• Maintain the department P-Card, all ordering, tracking, reporting and reconciliation
• Maintain seniority and progression list for all hourly employees by each area, including a permanent base schedule for all areas.
• Update and distribute weekly crew staffing and training schedule for Tissue Mill and Stock Prep departments.
• Responsible for updating and maintaining master spreadsheet of hourly employee schedules for annual vacations and floating holidays in Kronos
• Assist Performance Development Leaders with timekeeping in Kronos and ensure timecards are approved with no payroll discrepancies.
• Interact with department management and hourly employees to schedule changes or training needs.
• Maintain updated employee contact information for department.
• Order, receive and process invoices in SAP and File Net.
• Order and maintain supplies/equipment for the area.
• Serve as backup to other O&C personnel.

Who You Are (Basic Qualifications)

• High School Diploma or GED
• Two years or more of clerical or administrative work experience
• Demonstrated proficiency in Microsoft Office, to include Office, Teams, Word, PowerPoint, SharePoint, and Excel

What Will Put You Ahead

• Knowledge of Labor Agreements and/or experience working in a union environment
• Experience using SAP
• Experience using File Net
• Experience using Kronos

This role is part of the collective bargaining agreement and the starting pay for this role is set at $28.31 per hour.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here .

Who We Are

As a Koch company and a leading manufacturer of bath tissue, paper towels, paper-based packaging, cellulose, specialty fibers, building products and much more, Georgia-Pacific works to meet evolving needs of customers worldwide with quality products. In addition to the products we make, we operate one of the largest recycling businesses. Our more than 30,000 employees in over 150 locations are empowered to innovate every day – to make everyday products even better.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs.We seek to enable the best work environment that helps you and business work together to produce superior results.

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please visit the following website for additional information: http://www.kochcareers.com/doc/Everify.pdf