Administrative Assistant

Airgas; Orlando (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Airgas is seeking an Administrative Assistant in Orlando, FL to provide administrative support, manage driver-shift input and various office operations. The role requires 1+ year of clerical experience, strong communication, and proficiency with Google Apps and SAP.

You will handle daily, weekly, and monthly paperwork, support procurement, payroll, and customer service, while complying with safety standards. Excellent organizational skills and reliability are essential.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• At least 1 year of clerical/administrative support experience.
• Proficiency in Google Apps; SAP experience preferred.

Responsibilities

• Input and audit driver shifts for the Trip Confirmation process.
• Train drivers on new procedures and paperwork; support training initiatives.
• Process daily, weekly, and monthly paperwork and reports as necessary.
• Provide office support including inquiries via email and telephone; organize office operations and procedures.

Skills

Google Apps

Communication skills

Customer service

Basic math

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

SAP

Job description

R10102352 Administrative Assistant (Open)Location:Orlando, FL (AMG) - Bulk cryo logisticsHow will you CONTRIBUTE and GROW?At Airgas, we are committed to building a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.Airgas is Hiring for an Administrative Assistant in Orlando, FL!Job Summary:The Administrative Assistant provides administrative support and assists with various tasks related to office operations and procedures. In this role, you will be responsible for the daily input of driver shifts, organizing office operations, maintaining files, processing paperwork, and performing other assigned administrative duties.ESSENTIAL DUTIES & RESPONSIBILITIES:Terminal OperationsExecute and own the process of daily input and auditing of driver shifts to complete the Trip Confirmation process. Train and assist drivers on applicable new procedures and paperwork. Travels to support training initiatives as required. Processes daily, weekly, and monthly paperwork and reports as necessary.Office Administrative SupportProvides administrative support for terminal staff / management, responds to inquiries and requests via email and telephone. Organize office operations and procedures including providing customer service, billing, purchase orders, payables, and payroll. Maintains supplies inventory level; anticipate needed supplies; place and expedite orders for supplies; and verify receipt of supplies.Safety and ComplianceWorks safely and complies with all company DOT safety standards and rules, assists with and attends mandatory monthly safety meetings.Assist with facility audits, maintain and file Industrial, Medical, FDA and Distribution files.Assists terminal management with facility Emergency Action Plan as needed.We are looking for you!Comprehensive Family Benefits: Airgas offers a full benefits package designed to support your whole life, including Medical, Dental, Vision, Life, AD&D, and Disability Insurance.Future Security: 401(k) Retirement Plan with company match, Tuition Assistance, Paid Holidays, Vacation, and Sick time.Early Access: Your benefits start after just 30 days of employment________________________Are you a MATCH?MINIMUM QUALIFICATIONS:To perform this position successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.Required Education:High school diploma or or the equivalent required, Associate’s degree preferred.Required Length & Type of Experience:At least 1 year of clerical / administrative support experience required.Knowledge, Skills & Abilities:Ability to learn and become proficient (Intermediate) in Google Applications (Gmail, Docs, Sheets, Slides, Forms).SAP experience preferred.Strong communication skills, both written and verbal.Excellent customer service skills.Ability to perform basic mathematical calculations.PHYSICAL DEMANDS:The characteristics listed below are representative of the physical demands required by an individual to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties .Associates may be required to remain stationary for extended periods of time.Associates may occasionally be required to traverse through office and/or manufacturing locations.Associates will frequently be required to actively listen and exchange information.Associates will be required to observe and assess information received via computer.Requires the use of a computer, telephone, and operation of a motor vehicle. WORK ENVIRONMENT:The characteristics listed below are representative of the work environment typically encountered by an individual while performing the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.Possible rare regional or overnight travel for training purposes as the business requires.Must have reliable, appropriate transportation.Jobs may require visitation to various Airgas and customer sites, which have varying environments/conditions, layouts, and accessibility.________________________BenefitsWe care about and support our Airgas Families. This is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical, dental, and vision plans, short-term and long-term disability, life and accidental death and dismemberment (AD&D) insurance, Employee Assistance Program (EAP), pre-tax commuter transportation benefit, parental leave, vacation, sick time, floating holidays, jury duty and funeral/bereavement leave, and paid holidays for all eligible full-time employees.Additionally, we offer our eligible employees a 401k plan with company matching funds, tuition reimbursement, discounted college tuition for eligible employees’ dependents, and an Airgas Scholarship Program for dependent children.Associates who are members of collective bargaining units should review their bargaining agreement to determine whether they are eligible for some or all of the benefits described here and to see any special terms or conditions for eligibility._________________________Your DIFFERENCES enhance our PERFORMANCEAt Airgas, we are committed to building a workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.We welcome and consider applications from all qualified applicants, regardless of their race, gender, sexual orientation, religion, disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world._________________________About AirgasAirgas, an Air Liquide company, is a leading U.S. supplier of industrial, medical and specialty gases, as well as hardgoods and related products; one of the largest U.S. suppliers of safety products; and a leading U.S. supplier of ammonia products and process chemicals. Through the passion and diversity of its 18,000 associates, Airgas fosters a culture of safety, customer success, sustainability and innovation. Airgas associates are empowered to share ideas, take initiative and make decisions.Airgas is a subsidiary of Air Liquide, a world leader in gases, technologies and services for industry and healthcare. Present in 60 countries with approximately 66,500 employees, Air Liquide serves more than 4 million customers and patients.Join us for a stimulating experience: At Airgas, you matter and so does the work you do. As a member of our team, you play an important role in the success of your team, making sure our products are created sustainably and delivered safely and efficiently. In turn, you’ll find a welcoming workplace where you’re valued for who you are and where you can fill your potential while growing a fulfilling career — whatever path you choose._________________________Equal Employment Opportunity InformationWe are an equal opportunity employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.Airgas, an Air Liquide Company is a Government contractor subject to the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 and Section 503 of the Rehabilitation Act of 1973.Airgas does not discriminate against qualified applicants with disabilities, and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us by email at [e-mail]._________________________California Privacy Notice