Administrative Assistant

Tucker Materials; Oakland (CA); On-site; USD 30,996 - 39,468; Part time

Benefits offered by this job

Medical, Dental, Vision, Disability & Life Insurance

401(k) Retirement Plan

Paid Holidays & Vacation Days

Job summary

Tucker Materials is seeking an Administrative Assistant in Oakland, California. The role involves providing crucial support to the office, assisting the Payroll team, managing communications, and ensuring confidentiality of sensitive information.

Qualified candidates should be bilingual in English and Spanish, possess strong Microsoft Office skills, and have a high school diploma or equivalent. The position offers a competitive hourly wage between $22.50 to $28.65 based on experience.

Qualifications

• Must be able to manage stress depending on deadlines and ongoing projects.
• Demonstrated ability to work independently and on a team.
• Ability to self-manage, show initiative, and drive results.

Responsibilities

• Assist the Payroll team with compliance and reporting duties.
• Manage incoming telephone calls and email requests.
• Prepare items for shipping and deliver mail.
• Assist with customer inquiries and maintain confidentiality.

Skills

Bilingual in English & Spanish

Strong Microsoft Office skills

Ability to work on Saturday

Demonstrated knowledge of administration practices

Ability to communicate professionally

Education

High School Diploma or equivalent

Job description

Position Summary

The primary function of an administrative assistant is to provide support to the office at a GMS location.

Duties & Responsibilities

• Assist the Payroll team with Prevailing Wage compliance and reporting duties.
• Manage incoming telephone calls, email, and mail requests.
• Prepare and receive items for shipping via Fed Ex, UPS, and standard mail daily.
• Deliver, process, and respond to mail.
• Assist with customer inquiries and direct calls appropriately.
• Assist Office Manager and/or Branch Manager with day-to-day responsibilities regarding customer orders, invoices, office supplies and maintenance.
• Scan, copy, and organize documents and files.
• Maintain confidentiality of sensitive information, including employee data and financial records.

Basic Qualifications

• Must be bilingual in English & Spanish
• Able to work on Saturday
• High School Diploma or equivalent.
• Strong Microsoft Office skills.
• Demonstrated knowledge of administration/management practices and equipment.
• Core Competencies: Strive to do the right thing by displaying trust and integrity. Embody the principles of servant leadership, even in a non-people management role, by putting the needs of others first, valuing diverse perspectives by sincerely appreciating and considering others’ opinions and ideas and demonstrating a positive and humble attitude.
• Demonstrated ability to work independently and on a team; ability to lead, execute and/or delegate as needed, while also collaborating with others to get the job done. Establish and maintain effective working relationships at every level of the organization; invest in building relationships with the Field Operations and Field Support Center team members. Help champion an inclusive working environment; empower others to bring their full selves to the workplace; celebrate, welcome, and value the different backgrounds and experiences that make up our workforce; recognize that all team members are valued, regardless of race, background, tenure, or title.
• Ability to self-manage, show initiative, be proactive, and drive results.
• Communicate professionally, both verbally and in writing to coworkers and customers.

Physical Requirements

• Must be able to remain in a stationary position in an office environment 70% of the time. Will frequently move about inside the office to access files, office machinery, etc.
• Must be able to operate basic office machinery.
• Must be able to communicate with team and management and be able to exchange accurate information in these situations.

Required Cognitive Skills

• Must be able to problem solve and prioritize tasks.
• Must be able to manage stress depending on deadlines and ongoing projects.
• Must be able to multitask.
• Must be able to receive and analyze information.
• Must be able to quickly communicate solutions if problems occur.
• Must be able to demonstrate a high degree of sound judgement.

This job description is subject to change at any time.

The base salary for this position typically falls within the range of $22.50 to $28.65 per hour. Starting wage may vary based on a number of factors including, but not limited to, the position being offered, location, education, training, and/or experience. SRS Distribution offers additional competitive and non-financial benefits. Hourly associates may be eligible for overtime based on business needs. Depending on the role, associates may also be eligible for performance-based bonus programs, commissions, car allowance or automobile and fuel program, and reimbursement for travel expenses in accordance with company travel policy.

Job Location: Above Structure 3 - Oakland

745 50th Ave Oakland, CA 94601

Equal Employment Opportunity (EEO) Statement

As an Equal Employment Opportunity (EEO) employer SRS Distribution Inc., including all its subsidiaries, provides job opportunities to qualified individuals without regard to actual or perceived race, color, creed, religion, national origin, sex, gender, age, disability, gender identity, sexual orientation, citizenship status, uniform service, veteran status, marital status, genetic information, physical or mental disability, or any other characteristic in accordance with applicable federal, state, and local EEO laws. If you are an individual with a disability or a disabled veteran and require a reasonable accommodation in applying for any posted position, please contact Human Resources at US: 855.556.3221, or by email to: [e-mail] with the nature of your accommodation request and include the Business name, location and title of the job opening. Please allow one (1) business day for a reply. All employment offers are contingent upon successful completion of a background check and drug screen, as permitted by law.

Benefits

Medical, Dental, Vision, Disability & Life Insurance, Wellness Benefits, 401(k) Retirement Plan, Employee Stock Purchase Program, Paid Holidays & Vacation Days, Professional Growth Opportunities, Development & Training Programs. All benefits subject to eligibility.

Agency Recruitment

Should a Candidate be submitted to fill a position by a recruiting or staffing services agency (Agency), the Company has no obligation to pay the Agency any fee for submission, offer, placement or any service without a fully executed contract of service covering the engagement.