Administrative Assistant

Boston Government Services; Oak Ridge (TN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

401K

Paid Vacation

Disability Insurance

Job summary

Boston Government Services is seeking an Administrative Assistant to support clients at the Y12 National Security Complex in Oak Ridge, Tennessee. The role is fully onsite, Monday–Friday, 40 hours per week, with duties including data entry, records handling, and preparing reports in a security-conscious environment.

The ideal candidate will have a high school diploma and 4–6 years of experience, U.S. citizenship, and the ability to obtain and maintain a DOE Q clearance.

Qualifications

• High School Diploma and 4-6 years of experience.
• US citizenship required.
• Successful drug screening.
• Ability to obtain and maintain a security or clearance badge.
• DOE Q security clearance preferred/required depending on status.

Responsibilities

• Scan, file, verify records and process invoices/payments.
• Input data and generate reports; manage research projects.
• Provide customer support to internal clients and suppliers.
• Enter data into systems and prepare reports.
• Investigate discrepancies and resolve issues.
• Process travel/relocation reimbursements.
• Other duties as assigned.

Skills

Administrative support

Data entry

Customer service

Education

High School Diploma

Job description

Overview

Boston Government Services (BGS) is seeking an Administrative Assistant to support our clients at the Y12 National Security Complex in Oak Ridge, Tennessee.

BGS is an engineering, technology, and security firm helping to advance missions of national importance for government programs, national laboratories, national security facilities, nuclear operations, and complex projects. We support clients at every stage, from strategic planning and program management to the execution of engineering and technical activities. We work to attract and retain the best talent because the best talent delivers the best results for our clients. Our capabilities are based on our experience in complex, secure, and highly regulated environments. We leverage our experience and capabilities to provide mission-driven solutions tuned to our client's mission needs and strategic direction.

The Y12 National Security Complex located in Oak Ridge, TN, plays a vital role in the U.S. Department of Energy's Nuclear Security Enterprise. Y-12 provides manufacturing, technical, and scientific expertise to produce components, subassemblies, and quality evaluations to sustain a U.S. nuclear deterrent; reduce the threat from weapons of mass destruction; supply nuclear material to the Naval Reactors Program; and provide solutions to other emerging national security challenges. Y-12 has developed state-of-the-art capabilities in three core areas: nuclear technology and materials, security and consequence management, and manufacturing and technical services. Y-12 lends its specialized expertise to other federal agencies, such as the U.S. Departments of Defense and Homeland Security, state and local governments, and private-sector companies. Projects at Y-12 include providing protective equipment to soldiers in combat, training National Guard units for radiological emergencies, and creating machining platforms that improve production and efficiency.

Responsibilities

• Responsible for one or more of the following: scanning, filing, verifying records, generating invoice payments and vouchers, posting ledger and basic journal entries, and balancing accounts payable.
• Inputs data entries, creates and produces reports, manages specialized research projects, and responds to questions.
• Uses an automated system.
• Verifies accuracy of invoices and other accounting documents or records, including detailing financial business transactions (e.g., invoice approvals, disbursements, expense vouchers, and wire payments).
• Provides customer support to internal clients, suppliers, and customers.
• Enters data into computer system using defined computer programs; compiles data and prepares a variety of reports.
• Investigates questionable data and recommends actions to resolve discrepancies.
• Processes reimbursements for travel and relocation expenses, including verifying the accuracy of expense reports and adherence to policies.
• Other duties as assigned.

Requirements

• High School Diploma and 4-6 years of experience.
• Must be a U.S. citizen.
• Successful drug screening.
• Must be eligible to obtain and maintain a security or clearance badge.
• Requires a U.S. Department of Energy (DOE) Q security clearance; however, all qualified candidates will be considered regardless of their current clearance status.

Preferred Qualifications

• Knowledge and application of the FTR (Federal Travel Regulations) and eCFR (Code of Federal Regulations) is preferred.

Location / Work Arrangement

• This position is a fully onsite position at the Y12 National Security Complex in Oak Ridge, Tennessee.
• Schedule is full-time, Monday - Friday 40-hour week.

Benefits

BGS offers a competitive total compensation package to eligible employees. Benefits include Health, Dental, Vision, Life Insurance, Paid Vacation, 401K, Long and Short-Term Disability.

EEO

BGS is an Equal Opportunity/Affirmative Action employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Exclusive Agreement Disclaimer

BGS has standing contracts with federal agencies throughout the United States. We require an affirmative exclusive agreement to represent all candidates to our clients. By submitting this application, you are consenting to allow BGS to represent you as a candidate for the role in which you are applying.