Administrative Assistant

Patriot Environmental Services; North Highlands (CA); On-site; USD 31,000 - 39,000; Full time

Job summary

Patriot Environmental Services is hiring an Administrative Assistant to support daily operations at the corporate office in California. The role covers document management, onboarding support, mail distribution, and basic office coordination, reporting to the Area Administrative Manager.

Ideal candidates have a high school diploma or GED and strong MS Office skills. The job involves small- to medium-weight tasks, occasional reception coverage, and collaboration with vendors and staff.

Qualifications

• Experience communicating effectively, both verbally and in writing, organizing tasks, and managing time to meet deadlines.

Responsibilities

• Provides administrative and operational support to maintain efficient office operations.
• Assists with document organization, indexing, and maintenance of physical and digital records.
• Updates and maintains office documentation, such as seating charts, SOPs, and tracking spreadsheets.
• Distributes mail and packages, including handling sensitive documents with accuracy.
• Covers reception as needed on a daily basis.
• Supports employee onboarding through office tours, name tags, seating coordination, and welcome communications.

Skills

Time management

Communication

Task prioritization

Education

High School Diploma / GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

As a premier provider of environmental services in the Western United States,Patriot Environmental Services provides a wide range of industrial, emergency response and remediation services. We are committed to the principles of safety, superior customer service and experience, and unyielding quality and dedication.

We provide a broad array of environmental services to meet any need that our clients may have. From emergency spill response to hazardous waste transportation to wastewater treatment, or from industrial cleaning to full facility closure and remediation, Patriot can do it all with our own internal resources and do so while accomplishing every metric of success.

Our mission is to always be Prepared and Professional.

Join the team that makes a difference!

A little about the role:

The Administrative Assistant provides administrative and operational support to ensure efficient daily operations of the corporate office, supporting document management, office operations, mail distribution, employee onboarding, meetings, events, inventory, and vendor coordination. This role reports to the Area Administrative Manager.

DUTIES AND RESPONSIBILITIES

• Provides administrative and operational support to maintain efficient office
• Assists with document organization, indexing, and maintenance of physical and digital records.
• Updates and maintains office documentation, such as seating charts, SOPs, and tracking spreadsheets.
• Distributes mail and packages, including handling sensitive documents with accuracy
• Covers reception as needed on a daily basis.
• Supports employee onboarding through office tours, name tags, seating coordination, and welcome communications.
• Help to coordinate meetings, catering, and office events, including room setup and Monitors inventory levels and places supply orders, and receives and verifies deliveries
• Coordinates with vendors and assists with invoices and order documentation.
• Maintains organization, cleanliness, and functionality of shared office spaces.
• Other reasonable directives, responsibilities, and activities may change or be assigned at any time with or without notice.

EDUCATION AND EXPERIENCE

• High School Diploma /GED preferred.
• Experience performing tasks that require a high degree of accuracy and following through to completion.
• Experience prioritizing tasks and meeting deadlines.
• Experience communicating effectively, both verbally and in writing, organizing tasks, and managing time to meet deadlines.
• Intermediate level skills in Microsoft Outlook, Word, Excel, and PowerPoint.

PHYSICAL DEMANDS

• Frequent walking throughout the office to fulfill office operational needs. Occasional lifting of up to 30 pounds.

ENVIRONMENTAL CONDITIONS

• This job operates in an office environment.

PAY RANGE

• $22.21- $28.27 hourly

Patriot Environmental Services is an equal opportunity employer (EOE)

Pay Range

Pay Range

The estimated pay range for this job. Disclosing pay information promotes competitive and equitable pay.
The actual pay rate will depend on the person's qualifications and experience. $35,200.00 - $78,050.00 / year

Pay Transparency

The pay range shown reflects the anticipated base pay range for this position across applicable geographic locations. Actual compensation may vary based on the employee’s primary work location, applicable geographic pay differential, experience, qualifications, and other job-related factors. Compensation will meet or exceed all applicable federal, state, and local minimum wage requirements for the employee’s primary work location.

EEO Statement Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

EEO is the Law