Administrative Assistant

Addison Group; Newtown Square (Delaware County); Remote; USD 10,000 - 60,000; Full time

Job summary

A recruitment agency is seeking an experienced Administrative Assistant to provide support for senior team members in a fully remote role. The position requires strong organizational skills, excellent communication abilities, and at least 3 years of relevant experience. Key responsibilities include managing data, assisting with event coordination, and supporting international teams. This role offers competitive pay and benefits including medical, dental, and vision insurance.

Benefits

Medical, dental, and vision insurance

401(k)

Professional development assistance

Qualifications

• 3+ years of administrative, program support, or volunteer coordination experience.
• Attention to detail and strong organizational skills are essential.
• Flexibility to work across time zones including outside of standard hours.

Responsibilities

• Provide administrative and scheduling support for senior team members.
• Assist with event coordination and travel logistics.
• Manage volunteer data and profiles in organizational systems.

Skills

Strong organizational skills

Multitasking abilities

Excellent communication skills

Cultural awareness

Proficiency in Microsoft Office Suite

Multilingual skills (Arabic, Chinese, or Spanish preferred)

Tools

Volunteer management systems

Job description

Job Title: Administrative Assistant

Location: Remote

Assignment Type: Contract, Full Time

Compensation: $28-$30 / hour

Work Schedule: 8am - 5pm

On-Site or Hybrid: Fully Remote

Benefits: This position is eligible for medical, dental, vision, and 401(k).

An Addison Group client is looking for an Administrative Assistant!

Job Responsibilities:

• Provide administrative and scheduling support for senior team members.
• Assist with event coordination, volunteer assignments, and travel logistics.
• Manage volunteer data and profiles in organizational systems (including LineUp or similar tools).
• Serve as backup to senior administrative staff during high-volume periods, holidays, or leave.
• Communicate with global volunteers, ensuring compliance with policies and deadlines.
• Support item development and translation processes with international teams.
• Monitor shared inboxes and ensure timely response to international inquiries, including outside of standard hours during peak periods.
• Prepare and edit correspondence, reports, and documents as needed.
• Collaborate with cross-functional teams to ensure smooth execution of programs and events.

Requirements:

• 3+ years of administrative, program support, or volunteer coordination experience.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills with cultural awareness and sensitivity.
• Proficiency in Microsoft Office Suite; experience with volunteer management systems a plus.
• Professional, approachable, and assertive demeanor; able to set boundaries with external stakeholders.
• Flexibility to work across time zones and occasionally outside of standard hours.
• Multilingual skills (Arabic, Chinese, or Spanish preferred).
• International travel experience or familiarity with global business processes is a plus.

Why choose Addison Group?

• Pay: We negotiate high salaries using the US Bureau of Labor Statistics.
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401k.
• Permanent Employment: Many of Addison's job openings lead to potential permanent employment.
• Connections: You connect directly with hiring managers.
• Options: You are presented multiple employment options near your home.
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.