Administrative Assistant

Nan-Mckay-; Newark (NJ); On-site; USD 23,000 - 28,000; Full time

Job summary

Nan-Mckay- in Newark, NJ, seeks an Administrative Assistant to support the Program Director and management teams. The role emphasizes customer service, calendar management, and preparing reports and communications.

The position requires knowledge of housing programs, strong communication skills, and the ability to handle diverse tasks with punctuality and professionalism.

Qualifications

• General office practices, business English, and basic math knowledge.
• PHCD and HUD policies knowledge related to HCV programs.
• Certification in Housing Choice Voucher Basics within 120 days.
• Excellent communication and interpersonal skills for diverse audiences.
• Ability to complete complex, detailed tasks promptly.

Responsibilities

• Provide high-level admin support to Managers/Program Director.
• Deliver excellent customer service to participants, landlords, colleagues and vendors.
• Manage calendars, appointment requests and meetings.
• Prepare meeting agendas, minutes, memorandums and other communications.
• Review and prepare reports.
• Answer phone calls, mail and other communications for the Manager/Program Director.
• Provide back-up support for Receptionist.
• Assist operational teams with administrative needs.
• Perform data entry into SharePoint, Yardi Voyager and other systems.
• Obtain certification in Housing Choice Voucher Basics within 120 days of employment.
• Ensure regular attendance and punctuality.
• Perform other duties as assigned.

Skills

Customer service

Communication skills

Calendar management

Data entry

Spanish language (preferred)

Tools

SharePoint

Yardi Voyager

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Newark, NJ, US

30+ days ago Requisition ID: 1911

Salary Range: $17.00 To $20.00 Hourly

POSITION: Administrative Assistant, Miami Office

SUPERVISOR: Team Supervisor or Manager

STATUS: Non-Exempt

SUMMARY: The position duties include a wide range of activities related to providing support to operational and administrative areas.

SUPERVISION RECEIVED AND EXERCISED: Operates under the direct general supervision of the Program Director ; the Administrative Assistant exercises no supervision over other employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.

• Provide high-level administrative support to Managers/Program Director
• Provide excellent Customer Service to participants, landlords, co-workers, clients and vendors
• Manage calendars, appointment requests and meetings
• Prepare meeting agendas, meeting minutes, memorandums and other critical communications
• Review and prepare reports
• Answer phone calls, mail and other communications on behalf of Manager/Program Director
• Provide back-up support for Receptionist
• Assist operational teams with administrative needs
• Perform data entry into SharePoint, Yardi Voyager and other software systems
• Obtain certification in Housing Choice Voucher Basics within 120 days of employment
• Ensure regular attendance and punctuality
• Perform other duties as assigned

DESIRED QUALIFICATIONS

• Knowledge of general office practices and procedures, business English and basic mathematics. Knowledge of spoken and written Spanish preferred but not required;
• Knowledge of PHCD and HUD policies, regulations and other Federal, state and local laws, rules and regulations related to the HCV program;
• Certification in Housing Choice Voucher Basics within 120 days of employment;
• Excellent communication and interpersonal skills. Ability to communicate with and relate to persons of diverse backgrounds and abilities and to establish and maintain effective working relationships with participants, landlords, clients, other vendors and other employees;
• Ability to complete complex and detailed tasks in a timely manner;