Administrative Assistant

Invesco Ltd.; New York (NY); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

Flexible PTO

Hybrid work schedule

401(k) matching

Health & wellbeing benefits

Parental Leave

Job summary

Invesco seeks an Administrative Assistant to support the Global Product organization in New York. You will manage calendars, arrange complex travel, process invoices, handle visitor access, and assist with onboarding and staff movements.

You will coordinate meetings, maintain org charts and distribution lists, and support the team's SharePoint and Teams site. The role requires strong organization, communication, and MS Office skills.

Qualifications

• 5+ years of administrative support experience; C-suite is a plus.
• Bachelor’s degree strongly preferred or equivalent experience.
• Proficiency with Microsoft Office, especially PowerPoint and Excel.
• Ability to manage multiple tasks with changing priorities.
• Experience in asset management is a plus.

Responsibilities

• Provide strategic, complex calendar management.
• Arrange and coordinate domestic and international travel.
• Process invoices and expense claims.
• Handle external visitor process and access.
• Assist with staff onboarding and off-boarding.
• Coordinate internal department meetings and agendas.
• Maintain org charts, email lists, and Executive bios.
• Support Microsoft Teams site and SharePoint.

Skills

Calendar management

Travel coordination

Invoicing

Expense claims

Onboarding

SharePoint

Microsoft Teams

PowerPoint

Excel

Office software

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

PowerPoint

Excel

Job description

## Administrative AssistantApply: New York, New York: Full time: Posted Today: R-15197# **About Invesco**As one of the world’s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.# # **What’s in it for you?**Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including:* Flexible paid time off* Hybrid work schedule* 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution* Health & wellbeing benefits* Parental Leave benefits* Employee stock purchase plan# # **Job Description****Your Role**The Administrative Assistant is dedicated to supporting the Global Product organization. The team focuses on the entire product lifecycle, including Product Development, Management and Strategy.**You Will Be Responsible For:** * Provide strategic, complex calendar management based on an understanding of key priorities and objectives* Arrange and coordinate complicated domestic and international travel* Process invoices and expense claims for team members.* Handle external visitor process for NYC including adding to visitor log, designating greeter onsite, any other requests with building management or technology* Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access* Manage the coordination and logistics of internal departmental meetings including agenda development, speaker prep sessions, meeting room/conferencing scheduling, meal ordering for meetings, etc.* Maintain current organizational charts, email distribution lists and Executive Bios* Support the departmental Microsoft Team’s site along with SharePoint.**The Experience You Bring:** * 5+ years of experience of administrative support; C-suite executive level experience a plus* Bachelor’s degree strongly preferred, equivalent work experience will be considered process information and provides service* Proficiency with Microsoft Office with emphasis on PowerPoint and Excel* Ability to manage through multiple concurrent tasks in an environment of rapidly changing priorities* Experience in asset management, a plus* Excellent organization, time management, and interpersonal skills* Ability to communicate in clear language both verbally & in writingThe total compensation offered for this position, which includes salary and incentive pay, will vary based on skills, experience and location. The salary range for this position in New York City is $85,000 to $105,000 annually.# **Full Time / Part Time**Full time# **Worker Type**Employee# **Job Exempt (Yes / No)**No# **Workplace Model**Pursuant to Invesco’s Workplace Policy, employees are expected to comply with the firm’s most current workplace model, which as of October 1, 2025, includes spending at least four full days each week working in an Invesco office. This reflects our belief that spending time together in the office helps us build stronger relationships, collaborate more easily, and support each other’s growth and development.The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.