Administrative Assistant

Scotiabank; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Scotiabank in New York, NY, is seeking an organized administrative professional to support the US/Latam Cash Equities & US Converts platforms. The role focuses on travel and expense processing, meeting coordination, and creating client marketing decks, with in-office work five days a week.

The ideal candidate has 1–3 years post-graduate experience in finance or banking, strong communication skills, and proficiency with Excel and basic MS Access.

Qualifications

• 1–3 years post-graduate experience in finance, capital markets or banking preferred.
• Strong verbal and written communication skills.
• Experience with Excel and basic software concepts (MS Access).

Responsibilities

• Support Cash Equity & Converts teams in admin functions; role is in office five days a week.
• Handle travel and expense processing, arrange domestic and international meetings, book rooms.
• Build slide decks for client marketing and coordinate with regions on events.

Skills

Communication skills

Excel

MS Access

Banking knowledge

Capital markets

Process improvement

Tools

AI tools

Job description

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Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors, including, but not limited to, the successful candidate’s relevant knowledge, skills, and experience.

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose

Contributes to the overall success of the US/ Latam Cash Equities & US Converts platforms, ensuring specific team goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensure all activities conducted are following governing regulations, internal policies and procedures.

The incumbent will be responsible for a broad array of operational duties including, but not limited to: travel and expense processing, arranging travel and meetings (both domestic and international), booking meeting rooms, building slide decks for client marketing, working with personnel from other regions on office/client visits, work with corporate access on client events.

What You’ll Do

• Part of a customer focused culture to deepen business line relationships and leverage broader bank relationships, systems and knowledge. Ability to thrive in a fast-paced environment.
• Responsible for the day-to-day support of Cash Equity & Converts teams in an administrative function. The role is in office 5 days a week.
• As mentioned above, including, but not limited to: travel and expense processing, arranging travel and meetings (both domestic and international), booking meeting rooms, building slide decks for client marketing, working with personnel from other regions on office/client visits, and working with corporate access on client events.

What You’ll Bring

• Ability to work in a fast-paced environment
• 1-3 years post-graduate experience in industry or academia in the areas of capital markets, finance and banking and/or process improvement, business analysis and solution implementation is preferred.
• Knowledge/experience in banking/capital markets operations.
• Excellent verbal and written communication skills
• Technical abilities including knowledge of basic software principles and experience in (MS Access, Excel preferred), and an understanding of operational processes & AI tools
• Result oriented, deadline driven, self-motivated

Interested?

If your experience is closely related but doesn’t align perfectly with every qualification, we do encourage you to apply - you might be the right candidate for this or other roles at Scotiabank! At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That’s why we work to grow and diversify talent and engage employees in a performance-oriented culture.

What’s in it for you?

Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.

Location(s): United States : New York : New York City

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know.

Scotiabank is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.