Administrative Assistant

RITALKA, Inc; New Ulm (MN); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

HSA/FSA options

Disability Insurance

401(k) with Employer Match

Life Insurance

Employee Assistance Program

Onsite Welding Training

RITALKA University

Employee Luncheons

Company Picnic

Community Volunteering

Job summary

RITALKA, Inc. is seeking an Administrative Assistant to support a busy office in Minnesota. The role involves creating presentations, handling emails and calls, and maintaining confidential information while coordinating with executives and staff.

The ideal candidate will have 2+ years of experience, strong MS Office skills (Excel/Outlook), and excellent communication abilities. The position offers competitive starting pay and comprehensive benefits in a family-owned manufacturing environment.

Qualifications

• High school diploma or GED required.
• 2+ years of experience preferred.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and stay organized.
• Knowledge of general office practices and equipment.

Responsibilities

• Independently create PowerPoint presentations from data provided.
• Respond to emails and phone calls professionally and promptly.
• Maintain confidential and sensitive information with discretion.
• Liaise between executives, staff, customers, vendors, and partners.
• Assist with special projects, data collection, and reporting as directed.
• Create Excel files from raw data for reports and analyses.
• Coordinate office supplies and administrative processes as needed.
• Support client sourcing and marketing campaigns online and on social media.
• Data entry to maintain filing systems and ensure documents are complete and accessible.
• Print, sort, and file routine and ad hoc projects.

Skills

PowerPoint

Microsoft Office

Excel

Outlook

Communication

Attention to detail

Organizational skills

Multitasking

Education

High School Diploma

GED

Tools

Microsoft Office

Excel

Outlook

Job description

Join an Established and Growing Business!

RITALKA, Inc., is a family-owned specialty engineering and manufacturing business focused on creating jobs in rural communities. We take pride in finding careers that fit the person rather than a person to fit a job - which allows us to do extraordinary things with ordinary people. Learn more about us at ritalka.com and apply today!

STARTING HOURLY PAY:

$22.00 to $34.00 per hour, based on applicable experience

BENEFITS & PERKS:

Medical, Dental, & Vision Insurance; HSA/FSA options; Accident & Critical Illness Insurance; Short- and Long-Term Disability; 401(k) with Employer Match; Term Life Insurance; Employee Assistance Program; Employee-of-the-Month and Year, Onsite Welding Training and Certifications; RITALKA University; Employee Luncheons; Company Picnic; Community Volunteering.

The Administrative Assistant performs administrative and office support activities. Deals with a diverse group of important external callers and visitors, as well as internal staff at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.

What does the Administrative Assistant do at RITALKA?

• Independently able to create presentations using PowerPoint once data is handed off.
• Respond professionally and timely to all emails and phone calls.
• Maintain confidential and sensitive business, financial, personnel, and legal information with the highest level of discretion.
• Serve as a liaison between executives, employees, customers, vendors, and business partners while fostering professional relationships.
• Assist with special projects, research, data collection, and report preparation as directed by executive leadership and independently create excel files from raw data.
• Support office operations by coordinating supplies, services, and administrative processes as needed.
• Assist with client sourcing and marketing campaigns online and via social media.
• Process and perform data entry to maintain accurate electronic and paper filing systems.
• Maintain organized records and ensure documents are complete, accurate, and readily accessible.
• Assist with printing, sorting, and filing projects, both routine and ad hoc.

What are we looking for in a great Administrative Assistant?

• Demonstrates reliable attendance and punctuality.
• Strong written and verbal communication skills, including proper grammar, spelling, and punctuation.
• Knowledge of general office practices, procedures, and equipment.
• Proficient in Microsoft Office, particularly Excel and Outlook.
• Ability to understand and follow verbal and written instructions.
• Strong attention to detail and organizational skills.
• Self-motivated with the initiative to ask questions, solve problems, and work independently.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• PHYSICAL DEMANDS: The physical demands and work environment are that which are typically found in an office, with the potential for occasional lifting up to 40 lbs.
• High School Diploma or general education degree (GED).
• 2+ years of experience.

OR

Any combination of education and experience that would provide the required skill and knowledge for successful performance would be acceptable.

When it comes to recruiting, many companies focus on an applicant's faults - what doesn't fit, what experience they don't have, etc. Our philosophy is different in that we are actively looking for a reason to hire someone.

RITALKA, Inc. is a family-owned manufacturing and engineering company focused on creating jobs in rural communities here in the Midwest; purposefully creating jobs away from the chaos of larger metro areas. Our company values foster strong relationships with not only our employees and customers, but also our communities. We take pride in finding careers that fit the person rather than a person to fit a job which allows us all to do extraordinary things with ordinary people.

We are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.