Administrative Assistant

Stanley Consultants; Muscatine (IA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid Time Away

Health Insurance

401K match

Professional development leave

Tuition assistance

Company stock ownership

Profit-sharing contributions

Job summary

Stanley Consultants is seeking an Administrative Assistant to support the Information Technology Department in our Muscatine, IA office. The role provides comprehensive clerical and administrative support onsite.

You will coordinate IT department meetings, handle continuing education logistics, assist helpdesk inquiries, log support requests, manage supplies, and oversee hardware/software licensing and mobile devices. A strong, organized communicator is essential.

Qualifications

• High School Diploma or equivalent.
• 3+ years of experience as an Administrative Assistant.
• Must have excellent knowledge of Microsoft Office.
• Must have demonstrated ability to multitask and ability to prioritize and organize work.
• Must have excellent verbal and communication skills.
• Must be detailed oriented.

Responsibilities

• Perform clerical and administrative functions, which may be confidential in nature.
• Coordinate meetings for Information Technology Department.
• Coordinate applicable continuing education seminars including room reservations and meal, if appropriate.
• Answer Helpdesk phone and provide support for routine inquiries.
• Logging Help Desk support requests from clients.
• Ordering and stocking of routine supplies and equipment.
• Maintain hardware inventory.
• Manage software licensing and maintenance contract renewals with outside vendors.
• Process monthly cell phone bills.
• Manage corporate mobile phone contracts and service plans.
• Provisioning support for mobile phones.

Skills

Microsoft Office

Multitasking

Communication skills

Detail oriented

Education

High School Diploma or equivalent

Job description

Stanley Consultants is an award-winning and industry-leading global consulting engineering firm, with an unmatched commitment to culture, values, and ethics. We are dedicated to client experience and solve the most complex challenges to create a sustainable, connected, and enriched world for all. As the world changes, Stanley strategically evolves with it, integrating the latest technology, innovation, and resiliency practices.

With over a century of experience serving the energy, federal government, transportation, and water sectors, we have helped improve lives and shape the infrastructure systems that connect us. As an employee-owned organization with a People First approach, we stand apart from other engineering consulting and services firms. At Stanley, your voice counts, your growth matters, and your success is our success.

Stanley Consultants offers flexible work options, competitive pay and great benefits, a strong sense of community, and the chance to build a meaningful, long-term career!

Job title - Administrative Assistant

Location - Muscatine, IA

Job type - Onsite

Requisition ID - 11422

Stanley Consultants is seeking an Administrative Assistant to work in our Muscatine, IA office. This position provides complete administrative support to the Information Technology Department.

What You Will Be Doing:

• Perform clerical and administrative functions, which may be confidential in nature
• Coordinate meetings for Information Technology Department
• Coordinate applicable continuing education seminars including room reservations and meal, if appropriate
• Answer Helpdesk phone and provide support for routine inquiries
• Logging Help Desk support requests from clients
• Ordering and stocking of routine supplies and equipment
• Maintain hardware inventory
• Manage software licensing and maintenance contract renewals with outside vendors
• Process monthly cell phone bills
• Manage corporate mobile phone contracts and service plans
• Provisioning support for mobile phones

Required Qualifications:

• High School Diploma or equivalent
• 3+ years of experience as an Administrative Assistant
• Must have excellent knowledge of Microsoft Office
• Must have demonstrated ability to multitask and ability to prioritize and organize work
• Must have excellent verbal and communication skills
• Must be detailed oriented

Performance Standards:

• Must possess excellent computer knowledge in the particular software used
• Ability to organize and prioritize work and handle multi-task assignments

Work-Life Balance

We realize there’s more to life than just work. We help you meet the demands of work, family and personal life through several flexible options.

What we offer:

Member-Owned. Member-ownership is at the heart of our culture, aligning client satisfaction, company performance, and personal reward.

Paid Time Away. Stanley Consultants offers numerous paid holidays, generous paid time off (PTO), parental leave, and professional development leave.

Health Insurance. We provide a comprehensive insurance package including medical, dental, vision, FSA, HSA, Doctor On Demand, wellness reimbursement, and mental health resources.

Financial Health. We offer life insurance, short- and long-term disability insurance, identity theft protection, and many other benefits.

Professional Growth. When your skills grow, so do we, which is why we offer tuition assistance, professional society membership, and more.

Financial Rewards. We share our prosperity with members through company stock ownership, a generous 401K match, incentive compensation, and profit-sharing contributions to retirement 401K plans.

Learn more about Stanley Consultants in this short video:

Stanley Consultants does not welcome unsolicited resumes from staffing and recruiting agencies. Any unsolicited resumes submitted to Stanley Consultants, including but not limited to resumes submitted directly to Stanley Consultants members, or any of our representatives, will be deemed the property of Stanley Consultants.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)