Administrative Assistant

Rohn Industries Inc; Minneapolis (MN); On-site; USD 80,000 - 85,000; Full time

Job summary

Rohn Industries, Inc. is seeking an Administrative Assistant to support the Director of Shred Right Operations and Employee Support.

The role involves coordinating calendars, meetings, and project activities, while tracking deadlines and ensuring smooth information flow across departments. You will handle onboarding materials, respond to routine questions, support training and events, and maintain confidential employee records with discretion.

Qualifications

• Three or more years of administrative or office support experience.
• Strong organizational skills and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Clear, professional written and verbal communication skills.
• Sound judgment and a commitment to confidentiality.
• Proficiency with Microsoft Office and related business systems.
• Ability to work independently while remaining collaborative and responsive.

Responsibilities

• Provide direct administrative support to the Director of Shred Right Operations & Employee Support.
• Coordinate calendars, meetings, agendas, schedules and follow-up activities.
• Track assignments, deadlines, and action items across multiple departments.
• Prepare and distribute communications, reports, presentations, and company announcements.
• Support companywide projects, strategic priorities, and continuous-improvement initiatives.
• Anticipate administrative needs and proactively address issues.
• Coordinate new-hire onboarding, orientation materials, and required documentation.
• Respond to routine employee questions and connect team members with the appropriate resources.
• Support employee meetings, training sessions, recognition programs, and company events.
• Maintain accurate employee records and protect confidential information with discretion and professionalism.
• Facilitate clear, timely communication among Customer Engagement, Operations, Security Operators, Sales, and other departments.

Skills

Three+ years admin experience

Organizational skills

Prioritization & deadline management

Clear communication

Discretion & confidentiality

MS Office / business systems

Independent yet collaborative

Tools

Microsoft Office

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

Bring Organization, Energy, and Support to the Center of Our Operation

Shred Right is seeking a proactive, highly organized Administrative Assistant to support the Director of Shred Right Operations and Employee Support. This visible, fast-paced role connects people, priorities, and information across the organization.

No two days look the same. You may coordinate meetings, prepare communications, assist with onboarding, organize projects, or resolve administrative issues. Your ability to anticipate needs, follow through, and keep priorities moving will make a meaningful impact across the company.

WHAT YOU’LL DO

Keep Priorities Moving Forward

• Provide direct administrative support to the Director of Shred Right Operations & Employee Support.
• Coordinate calendars, meetings, agendas, schedules and follow-up activities.
• Track assignments, deadlines, and action items across multiple departments.
• Prepare and distribute communications, reports, presentations, and company announcements.
• Support companywide projects, strategic priorities, and continuous-improvement initiatives.
• Anticipate administrative needs and proactively address issues.

Support Our Employees

• Coordinate new-hire onboarding, orientation materials, and required documentation.
• Respond to routine employee questions and connect team members with the appropriate resources.
• Support employee meetings, training sessions, recognition programs, and company events.
• Maintain accurate employee records and protect confidential information with discretion and professionalism.

Connecting People and Departments

• Facilitate clear, timely communication among Customer Engagement, Operations, Security Operators, Sales, and other departments.
• Welcome employees, customers, vendors, and visitors with a professional, service-focused approach.
• Manage office supplies and help maintain an organized, productive work environment.
• Identify opportunities to streamline processes and strengthen administrative support across the company.

What makes you successful

• Dynamic: We adapt and improve.
• Collaborative: We succeed together.
• Customer-Centric: We put customers first.
• Accountable: We own our commitments.
• Ask Why: We challenge ourselves to find better solutions.

QUALIFICATIONS

Required

• Three or more years of administrative or office support experience.
• Strong organizational skills and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Clear, professional written and verbal communication skills.
• Sound judgment and a commitment to confidentiality.
• Proficiency with Microsoft Office and related business systems.
• Ability to work independently while remaining collaborative and responsive.

Preferred

• Experience supporting strategic initiatives, human resources, or operational teams.
• Bilingual proficiency in English and Spanish.
• A proactive, solutions-focused approach with the ability to anticipate next steps.

Position Information

• Title: Administrative Assistant
• Department: Shred Right
• Schedule: First Shift | Monday–Friday | 8am–5pm
• Location: 6301 W. Old Shakopee Road, Suite A, Bloomington, MN 55438
• Salary: $80,000–$85,000, depending on experience
• Pay Cycle: Semi-Monthly
• Work Environment: On-site office setting that promotes collaboration across teams

Why join us?

For more than 40 years, Shred Right has helped organizations protect sensitive information, recover valuable resources, and contribute to a more sustainable future. We are more than a service provider; we are a trusted partner. Every team member plays an important role in delivering the dependable service our customers count on.

Full-Time/Part-Time Full-Time

Shift First

Exempt/Non-Exempt Exempt

Req Number ADM-26-00001

Location Rohn Industries, Inc.

About the Organization Established in 1983, Rohn Industries is a trusted leader in recycling services throughout the Upper Midwest. With 40+ years of experience, we specialize in tailored solutions that promote sustainability efforts and create a revenue stream for our clients. Our commitment began with paper. We also recycle cardboard, plastics, books, pallets, metal, label waste, proprietary product, and lithography aluminum; serving printing, manufacturing, and packaging companies.

This position is currently accepting applications.