Administrative Assistant

EPIC Consultants Inc.; Miami (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

EPIC Consultants, Inc. is seeking an organized Administrative Assistant for a part-time, on-site role in Miami. The position requires bilingual English/Spanish communication, strong organizational skills, and the ability to manage multiple tasks in a fast-paced consulting environment.

You will support the team across departments, help with emails, calls, and daily operations, and contribute to a welcoming office culture. This role offers long-term stability and opportunities to grow with EPIC.

Qualifications

• Fluent in English and Spanish.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Willingness to learn new software and administrative processes.
• Ability to successfully complete a background and drug check, consistent with applicable law.
• Must be available Monday through Friday between 9:00 AM and 5:00 PM, totaling ~30 hours per week.

Responsibilities

• Keep filing systems and records organized across digital and physical formats.
• Provide administrative support to team members and leadership across multiple departments.
• Assist with emails, phone calls, mail runs, office supplies, and general daily operations.
• Maintain a clean, organized, and professional office environment.
• Assist HR with office celebrations, events, and employee engagement activities.
• Recognize needs, anticipate team requirements, and proactively help solve problems.

Skills

Bilingual English/Spanish

Communication

Organization

Time management

Multitasking

Team player

Tools

Office software

Job description

We're Hiring!

EPIC Consultants, Inc. | Miami, FL

Part-Time | On-Site | Approximately 30 Hours Per Week

Looking for More Than Just a Job? Come Grow With EPIC!

At EPIC Consultants, Inc., we're looking for an enthusiastic, dependable, and highly organized Administrative Assistant to become a valued, long-term member of our team!

We're a growing company with a collaborative, fast-paced environment where no two days are exactly alike. We believe in teamwork, taking initiative, and creating a positive workplace where everyone contributes to our success.

We're not just looking to fill a position , we're looking for someone who wants to build a future with us!

If you're someone who loves staying organized, enjoys helping others, takes pride in getting things done, and isn't afraid to jump in wherever needed, we'd love to meet you!

What You'll Be Doing

As our Administrative Assistant, you'll play an important role in keeping our office running smoothly while supporting our consulting team and other departments.

• Keeping Us Organized: Maintain accurate digital and physical filing systems, documents, and records.
• Being a Helping Hand: Provide administrative support to team members and leadership across multiple departments.
• Keeping Things Moving: Assist with emails, phone calls, mail runs, office supplies, and general daily operations.
• Creating a Welcoming Workplace: Help maintain a clean, organized, and professional office environment.
• Bringing the Fun: Assist HR with office celebrations, holiday decorations, company events, and employee engagement activities.
• Taking Initiative: Recognize what needs to be done, anticipate team needs, and proactively help solve problems.
• Growing With Us: Be open to learning new systems, taking on additional responsibilities, and adapting as our company evolves.

What Makes You a Great Fit?

We're looking for someone who brings more than just administrative experience. Attitude, reliability, accountability, and a willingness to learn are just as important to us!

Our ideal candidate is:

• Organized and Detail-Oriented: You enjoy keeping things in order and making sure nothing falls through the cracks.
• Dependable and Accountable: Your team can count on you to show up, follow through, and take ownership of your work.
• Proactive and Resourceful: You don't always wait to be asked. You look for ways to make things better.
• Adaptable and Flexible: You're comfortable switching between tasks and adjusting priorities when needed.
• A Strong Communicator: You communicate professionally, clearly, and respectfully.
• A Team Player: You're happy to collaborate, take direction, and support different departments.
• Independent and Motivated: You can manage your responsibilities without constant supervision.
• Looking for Stability: You're interested in a long-term opportunity where you can become an important part of the team.

Position Requirements

• Fluent in both English and Spanish (required).
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Comfortable using computers, email, and common office applications.
• Willingness to learn new software and administrative processes.
• Ability to successfully complete a background and drug check, consistent with applicable law.
• Must be available Monday through Friday between 9:00 AM and 5:00 PM, with a schedule totaling approximately 30 hours per week.
• Must be able to work on-site in our Miami office.

Why Join EPIC?

At EPIC, we believe that a great team makes all the difference!

You’ll have the opportunity to:

• Work alongside a supportive and collaborative team.
• Gain valuable experience supporting different areas of the business.
• Develop new skills and expand your administrative knowledge.
• Participate in company celebrations, team activities, and workplace initiatives.
• Make a meaningful contribution to a growing organization.
• Build lasting professional relationships and grow into a trusted member of our team.