Administrative Assistant

Fincantieri Marine Group - Marinette Marine; Marinette (WI); On-site; USD 30,000 - 45,000; Full time

Job summary

A private marine company located in Marinette, Wisconsin, is seeking an Administrative Assistant to support various administrative duties. The role includes maintaining relationships with employees, managing incoming correspondence, answering phone calls, and ensuring compliance with safety regulations. Ideal candidates will be organized and capable of handling multiple tasks efficiently. Competitive compensation and a supportive work environment are offered.

Responsibilities

• Assist with and maintain relationships with employees and visitors.
• Read and analyze incoming mail and reports.
• Check in visitors through the PASS system.
• Answer and direct phone calls or take messages.
• Make copies of documentation.
• Intake requests from employees and distribute.
• Liaise with internal staff at all levels.
• Comply with safety and health regulations.
• Follow company procedures and protocols.
• Perform general administrative duties.
• Facilitate purchases for the Retirement Program.
• Coordinate lunch relief daily.

Job description

POSITION SUMMARY

Administrative Assistant will assist with administrative duties and responsibilities at Fincantieri Marinette Marine

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Assist with and maintain relationships with employees and visitors who contact the facility.


• Read and analyze incoming mail, memos, letters, and reports to determine their significance and distribute appropriately to departments.


• Check in visitors through the PASS system.


• Answer and direct phone calls or take messages for appropriate parties.


• Make copies of documentation.


• Intake requests from employees and distribute to the appropriate parties.


• Liaise with internal staff at all levels.


• Comply with all safety and health regulations.


• Follow company procedures and protocols.


• Perform general administrative duties such as but not limited to: filing, photocopying, sorting and distributing correspondence maintaining database records.


• Facilitating the gift and dessert purchase for the FMM Retirement Program.


• Coordinating with backup's for lunch relief daily.