Administrative Assistant

University of Wisconsin; Madison, Northern (WI, KY); Hybrid; USD 24,000 - 34,000; Full time

Job summary

The Mary T. Kellner Teacher Education Center at the University of Wisconsin–Madison is seeking an Administrative Assistant II to join its administrative team in a 50% FTE appointment.

This position works closely with the Administrative Manager, Field Experience Coordinator, and Outreach Program Manager to support the Center's day-to-day administrative operations. Responsibilities include managing email communications, providing data entry and records support, coordinating event logistics and

Qualifications

• Strong written and verbal communication skills.
• Demonstrated time management and organizational skills with attention to detail.
• Proficiency with Microsoft Excel, including data entry, formatting, sorting, and filtering.
• Ability to manage email and calendars using Microsoft Outlook.
• Commitment to ongoing learning and development to maintain and enhance job-related knowledge.

Responsibilities

• Collects, analyzes, and prepares communications from established sources using technology.
• Sends, receives, copies, and distributes communications per policies under general supervision.
• Maintains electronic/physical records following established policies and procedures.
• Schedules logistics and secures resources for meetings, conferences, travel, and operations.
• Serves as a first point of contact and routes complex inquiries appropriately.

Skills

Written and verbal communication

Time management

Organizational skills

Microsoft Excel

Microsoft Outlook

Attention to detail

Ongoing learning

Workday awareness

Education

Associate's degree

Tools

Workday

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant II

Job Summary:

The Mary T. Kellner Teacher Education Center at the University of Wisconsin-Madison is seeking an Administrative Assistant II to join its administrative team in a 50% FTE appointment. This position works closely with the Administrative Manager, Field Experience Coordinator, and Outreach Program Manager to support the Center's day-to-day administrative operations. Responsibilities include managing email communications, providing data entry and records support, coordinating event logistics and onsite staffing, and assisting with office supply and inventory management.

The Mary T. Kellner Teacher Education Center's role within the School of Education is to elevate teacher education by nurturing innovative partnerships and providing teacher preparation programs and student support through development of collaborative learning spaces, data driven inquiry, and policy navigation.

This position is ideal for a detail-oriented professional with strong communication, organizational, and technology skills who enjoys working in a collaborative, mission-driven educational environment. Experience in higher education, K-12 education, Workday, or similar administrative systems is preferred.

Key Job Responsibilities:

• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

Department:

School of Education / Mary T. Kellner Teacher Education Center

Compensation:

Minimum: $21.00/ hour

Commensurate with qualifications and experience. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.

Required Qualifications:

• Strong written and verbal communication skills.
• Demonstrated time management and organizational skills with strong attention to detail.
• Proficiency with Microsoft Excel, including data entry, formatting, sorting, and filtering.
• Ability to manage email and calendars using Microsoft Outlook.
• Commitment to ongoing learning and development to maintain and enhance job-related knowledge and skills.

Preferred Qualifications:

• Experience with Workday or similar HR/administrative systems
• Experience in Higher Education and/or K-12 Education

Education:

Associate's degree Preferred

Contact Information:

Katie Porwoll, Administrative Manager

[e-mail]

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.