Administrative Assistant

SPECTRAFORCE; Los Angeles (CA); On-site; USD 35,817 - 39,950; Full time

Job summary

A staffing agency is seeking an Admin Assistant for an onsite role in Los Angeles. The incumbent will support clinical operations, perform various administrative tasks, and communicate with faculty and vendors. Strong typing skills and customer service abilities are essential, particularly for candidates with experience in Pathology or Dermatology settings. This is a full-time position with a pay range of $26.00/hr - $29.00/hr and business casual dress code.

Qualifications

• Candidates with clinic experience in a non-clinical/administrative role supporting Pathology or Dermatology is a plus.
• Ability to handle heavy phone volume professionally.

Responsibilities

• Serve as internal resource for faculty and staff to support clinical operations.
• Perform administrative duties involving patient specimens documentation.
• Maintain departmental documents and distribute related patient materials.
• Type and proof correspondence and reports for staff.
• Respond to inquiries requiring knowledge of client policies.
• Coordinate with vendors for services and office equipment maintenance.
• Oversee office operations and assist in supply maintenance.
• Research and gather data for departmental reports.

Skills

Good typing skills (40 wpm+)

Excellent customer service skills

Clear communication skills

Job description

Team Lead [IT Recruitments] at SPECTRAFORCE

Job Title: Admin Assistant - 100% Onsite

Duration of Assignment: 2 months with a chance to extend based on LOA return

Work hours: 9:00 am – 5:30 pm / 40 hours per week

Dress code: Business Casual

Parking: Metered Parking on Norwalk or can purchase monthly pass, approximately $118.00 per month – to be paid at contingent’s expense

Base pay range

$26.00/hr - $29.00/hr

The incumbent will:

• Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations.
• Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides.
• Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR.
• Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested.
• Respond to inquiries and requests for information requiring knowledge of departmental and client policies and procedures.
• Coordinate with key vendors for services and assist in the maintenance and use of office equipment.
• Oversee office operations and assist in purchases to maintain supplies and inventory.
• Research and gather data for departmental reports.

Note to Suppliers

• Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus!
• Must have good typing skills – 40 wpm+
• This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills.
• This Department needs a candidate that can be trained quickly and jump in to support the volume.
• There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.