Administrative Assistant

Center For Human Services; Liberty (MO); Hybrid; USD 20,000 - 29,000; Full time

Job summary

Center for Human Services in Liberty, MO is seeking an Administrative Assistant to support the Service Coordination Team with clerical and administrative tasks in a hybrid/remote environment.

The role includes editing ISP addenda, processing trainings, auditing program data, filing and notarizing documents, and providing backup support to technicians while maintaining confidentiality and strong organizational skills.

Qualifications

• Associates degree (AA or AAS) in related field plus one year of related work experience or any combination of education and experience to equal three years.
• Must provide valid driver’s license and proof of personal vehicle insurance.
• Access to reliable internet services if telecommuting.
• Proficient with Microsoft Office 365 or related software.
• Ability to manage documentation and maintain confidentiality.

Responsibilities

• Edit and proof Individual Service Plans (ISP) and addendums for grammar and formatting.
• Process seminar and training requests, arrange reservations, and handle vouchers.
• Audit program information in SETWorks and other trackers.
• File and distribute documents; notarize as needed.
• Provide backup support to technicians; greet customers and route calls.
• Maintain office supplies and assist with special assignments.

Skills

Prioritization

Active listening

Communication

Confidentiality

Accountability

Office 365

Teamwork

Time management

Language skills

Education

Associates degree

Tools

Microsoft Office 365

Job description

Job Details Job Location: Srvc Coord Western-Liberty Office - Liberty, MO 64068 Position Type: Full Time Education Level: 2 Year Degree Salary Range: $17.90 Hourly Job Shift: Day Job Category: Admin - Clerical

Administrative Assistant

Full-time

Liberty, MO

Clay County

(Hybrid/Remote)

Applicant must live in the service area to be considered

Compensation above the base rate may be offered based on relevant experience

The Center for Human Services (CHS) has provided exceptional opportunities for individuals with intellectual and developmental disabilities since 1955. Currently, CHS provides programs and services to assist individuals with disabilities, low-income, at-risk children, and their families to meet their goals and experience their best lives while living, working, playing, and becoming a part of their communities. As an organization, we are leaders in excellence, we have a steadfast commitment to solutions, we respect all differences, abilities, and similarities in our employees and clients, and we advocate autonomy!

SUMMARY

The Administrative Assistant supports the mission of the CHS by performing clerical and administrative tasks for the Service Coordination Team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Delivers quality supports to Service Coordinators by, proofreading, and making edit to Individual Service Plans (ISP) and addendums for grammatical, punctuation, and formatting errors. Tracks various documents by reviewing required signatures and completion to include but not limited to, ISP, Addendum, Service Monitoring (MRMQS), new referral contacts, discharge process, and quality assurance metrics.
• Processes seminar and training requests for respective teams by making hotel reservations, online seminar registrations, and processing the Credit Card Vouchers and/or Purchase Vouchers as assigned.
• Updates and audit program information by reviewing caseload assignment, weights, Medicaid eligibility and address in SETWorks, and other external databases, in addition to other trackers.
• Provides document Management by filing and distributing to internal systems and interested parties as needed. Notarizes documents as needed and applicable to county/team.
• Maintains office supplies by following the approval process as applicable, records and distributes various meeting minutes. Accepts and is willing to carry out special assignments or duties when requested.
• Provides backup support to the Support Technicians, by answering phones, greeting customers and directing calls to appropriate staff, and taking messages as needed. Create a Culture of positive Communication and safety by presenting a positive attitude and demeanor when working with consumers, co-workers, families, guardians, community providers and other stakeholders.
• Other duties assigned

SKILLS AND ABILITIES

• Ability to prioritize
• Accurate listening
• Communication skills
• Ensure confidentiality of information
• Personal accountability
• Proficient with Microsoft Office 365 or related software
• Strong language skills
• Strong organizational skills
• Team oriented
• Time management skills

COMPETENCIES

• Attention to detail
• Attitude toward others
• Concrete organization
• Meeting standards
• Persistence
• Practical thinking

QUALIFICATIONS

REQUIRED EDUCATION

• Associates degree (AA or AAS) in related field plus one year of related work experience or any combination of education and experience to equal three years.

REQUIRED MISCELLANEOUS QUALIFICATIONS

• Must provide valid driver’s license
• Must provide proof of personal valid vehicle insurance
• Access to reliable internet services if telecommuting

PHYSICAL REQUIREMENTS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 10 pounds at times and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, and ability to adjust focus while using the computer.

BENEFITS

CHS offers best-in-industry benefits.

SHIFTS

FT (40 hrs.) Mon-Fri: 8am-5pm

EEO STATEMENT

Center for Human Services/Chariton Valley Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This statement applies throughout the life cycle of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at 660-826-4401 ext. 331 or 660-665-1111 ask for HR.