Administrative Assistant

AngloGold Ashanti Limited; Las Vegas (NV); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Hybrid work schedule

Company benefits including healthcare

401(k) with match

Paid time off

Job summary

AngloGold Ashanti North America is seeking an Administrative Technician to deliver high-level administrative support for the North Bullfrog team in Nevada. You’ll coordinate office operations, maintain records, prepare reports, and support daily mine-site functions while partnering with site leadership, HR, Safety, and operations.

Responsibilities include site access, travel rostering, purchasing, document control, and event coordination.

Qualifications

• High School Diploma or equivalent required; Associate’s Degree preferred.
• 2–4+ years of progressive administrative or office support experience.
• Experience supporting senior leaders in mining, construction, or engineering projects preferred.
• Experience with SAP, Coupa and SharePoint for procurement and admin workflows.
• Strong organizational, data entry and confidential information handling skills.

Responsibilities

• Coordinate daily office operations; manage supplies and mail logistics.
• Serve as liaison between site departments, offices, and external stakeholders.
• Administer site badging, visitor management, and security passes.
• Manage regional travel bookings, fleet, flights, and lodging.
• Prepare purchase requisitions, process goods receipts in SAP, assist with invoices.
• Maintain technical files and document indexing in SharePoint.
• Schedule meetings, prepare agendas, set up rooms and catering.
• Work with HR and Safety to onboard new hires and update emergency contacts.

Skills

Office administration

Travel coordination

Vendor management

Communication

Data entry

Document control

Education

High School Diploma

Associate’s Degree in Business Administration

Tools

SAP

SharePoint

Coupa

Microsoft Office 365

Job description

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AngloGold Ashanti is a global gold mining company with a diverse, high-quality portfolio of operations, projects and exploration activities across 10 countries on four continents. We pursue value-creating opportunities involving other minerals, where we can leverage our existing assets, shareholdings, skills, and experience.

At AngloGold Ashanti, we assure you of work that carries significance and creates tangible results. What we do goes beyond mining. We build livelihoods in communities, champion environmental stewardship, and strengthen local and national economies. Our leaders and teams are committed to listening to and supporting each other, valuing differences, and embracing equity. We are convinced that greatness only happens when we prioritize these behaviors and the well-being of every person.

The Administrative Technician provides high-level administrative and operational support to the North Bullfrog team. The role is responsible for coordinating office activities, managing communication, maintaining records, preparing reports and presentations, and supporting daily business functions to ensure efficient operations of the mine site. As a key team member reporting to the Operational Readiness Director, the Administrative Technician partners closely with Site Leadership, Human Resources, Safety, and operational departments to ensure seamless administrative execution, robust document control, and efficient site support across Nevada Projects.

Key Responsibilities

• Office Services & Daily Administration
  • Coordinate daily office operations, maintain inventory of office supplies and equipment, manage incoming/outgoing mail and courier logistics, and maintain clean, professional meeting and common areas.
  • Serve as a liaison between site departments, Nevada Projects Office, Corporate office, and external stakeholders.
• Site Access, Badging & Security Support
  • Administer the site badging and visitor management systems, issuing security passes, tracking access logs, and verifying site orientation clearances for employees, contractors, and guests.
• Travel, Lodging & Rostering Logistics
  • Manage regional travel bookings, vehicle fleet assignments, flight schedules, and camp/hotel lodging reservations for site crews, corporate visitors, and technical consultants.
• Purchasing & Financial Administration
  • Create purchase requisitions (PRs), generate goods receipts (GRNs) in SAP, track vendor invoices, and assist department leaders with monthly credit card reconciliations and expense processing.
• Document Control & Data Entry
  • Maintain technical files, scanning, archiving, and document indexing within SharePoint and internal record management systems in compliance with corporate information governance standards.
• Meeting & Event Coordination
  • Assist with scheduling, agenda preparation, meeting room setup, audiovisual support, and catering logistics for leadership meetings, safety briefings, and site town halls.
• Operational & Onboarding Enablement
  • Collaborate with Human Resources and Site Safety teams to assemble new-hire orientation packets, distribute site communications, and maintain updated emergency contact rosters.

Requirements

• High School Diploma or equivalent required; Associate’s Degree in Business Administration, Office Management, or related administrative field preferred.
• Minimum 2 to 4+ years of progressive administrative, clerical, or office support experience.
• Prior experience supporting senior leaders within mining, construction, heavy industrial, or engineering project environments preferred.
• Demonstrated success managing high-volume operational logistics, travel rostering, and site facility support.
• Proven experience utilizing enterprise ERP systems (e.g., SAP, Coupa) and document control platforms (e.g., SharePoint) for procurement and administrative workflows.
• Working knowledge of procurement cycles, including purchase orders, goods receipts, and three-way invoice matching within resource-based operations.
• Familiarity with mine site administrative protocols, contractor onboarding, and basic site safety orientation workflows.
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Strong organizational, multitasking, and time-management capabilities with high accuracy in data entry and record maintenance.
• Excellent verbal, written, and interpersonal communication skills with a customer-focused approach.
• Proven ability to handle confidential information with discretion and high integrity.
• Strong problem-solving abilities and customer service mindset.
• Ability to build trust and maintain productive relationships with employees, contractors, and corporate partners.
• Valid driver's license required with the ability to operate company vehicles safely and travel between company locations as required.
• Must be legally authorized to work in the United States.
• Ability to work a 4-day, 10-hour day shift schedule (Monday–Thursday or Tuesday–Friday), with flexibility for weekend or evening work as operational needs require.
• Willingness to initially work based in Las Vegas and/or Beatty office locations, transitioning to the North Bullfrog Operations site once facilities are completed and operational.

AngloGold Ashanti North America (AGANA) offers a competitive benefits package to include company paid medical, dental, and vision insurance premiums; flexible spending accounts; 401(k) retirement plan with employer match; vacation, paid sick leave, paid holidays. Other ancillary benefits include employer paid basic life, accidental death and dismemberment, short-term and long-term disability insurance, wellbeing reimbursement program, tuition reimbursement and a host of other benefits. AGANA recognizes the need for work life balance and offers a flexible/hybrid work schedule to employees. Eligible employees will participate in the annual short-term and long-term incentive plans. All benefits are subject to the applicable eligibility and program/plan terms and conditions and may be modified or terminated at AGANA’s sole discretion.

EQUAL OPPORTUNITY STATEMENT

AngloGold Ashanti North America Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applie s to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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