Administrative Assistant

RFK Community Alliance; Lancaster, Glastonbury (Lancaster County, MA, CT); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support daily operations in a school environment. This full-time role involves managing communications, maintaining student records, and ensuring compliance with educational regulations. The ideal candidate will excel in organization and discretion, with a commitment to fostering a welcoming atmosphere for families and staff. With a strong focus on diversity and inclusion, this organization values every team member and offers robust benefits, including health coverage and a generous sign-on incentive. Join a team that prioritizes your well-being and professional growth!

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Tuition Reimbursement

Retirement Plan with Employer Match

Life Insurance

Short-term Disability

Long-term Disability

Employee Assistance Program

Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft Office and Google Suite essential.

Responsibilities

• Serve as the first point of contact for parents and visitors.
• Maintain electronic student records and manage scheduling.

Skills

Microsoft Office Suite

Google Suite

Organizational Skills

Communication Skills

Time Management

Confidentiality

Education

High School Diploma

Associate's Degree in Business Administration

Bachelor's Degree in Education

Job description

Position: Administrative Assistant

Location: Lancaster, MA

Job Id: 738

# of Openings: 1

RFK Community Alliance has an exciting opportunity for a full-time position to join as our Administrative Assistant in Lancaster, MA. Who We Seek The Administrative Assistant supports the daily operations of the school by performing a wide range of administrative and clerical duties. This role is essential in ensuring smooth communication between staff, families, and external stakeholders. The ideal candidate will demonstrate a high level of discretion, organization, and a strong understanding of the needs and sensitivities related to working in a special education setting. Key Responsibilities: Serve as the first point of contact for parents and visitors, providing a welcoming and professional presence. Maintain electronic student records, including confidential special education documents (IEPs, evaluations, etc.) in compliance with FERPA and IDEA regulations. Manage scheduling and calendar coordination for IEP meetings and other school events. Prepare and distribute correspondence, meeting agendas, and reports. Assist in data entry and documentation for compliance, audits, and reporting to district and state agencies. Process incoming and outgoing mail, phone calls, and emails in a timely and professional manner. Support the enrollment process and student transitions within established workflow. Perform other duties as assigned by the leadership team. Qualifications* Required: High school diploma or equivalent. Strong proficiency with Microsoft Office Suite, Google, and information systems/databases. Excellent organizational, time management, and communication skills. Ability to maintain confidentiality and handle sensitive information with integrity. Preferred: Experience working with diverse populations and families, as well as local district contacts. Experience in an administrative support role, preferably in an educational or special education setting. Familiarity with special education terminology, documentation, and processes. Associate's or bachelor's degree in business administration, education, or a related field Working Conditions: Work is performed in a school office setting. Must be able to sit, stand, walk, and use a computer for extended periods. May occasionally be required to lift materials up to 25 pounds. Interaction with students who may have complex emotional or behavioral needs may occur Shift: Full Time, Monday-Friday-, 7:00am-3:00am How We Promote Equity, Cultivate Leaders, and Grow Together At RFK Community Alliance we're dedicated to a culture where everyone can show up to work as their full authentic selves. Diversity and inclusion doesn't happen by accident, it's by design. Together we're the designers. We believe that a diverse and inclusive workplace makes our organization stronger. We care about including diverse perspectives and experiences at every level. This is why we're committed to honoring, celebrating, and fostering diversity and inclusion on our team, in our clientele, and within our community. Our team must reflect our community and vice versa. We value, respect, and support all types of diversity across all identities including, but not limited to, ethnicity, race, gender, LGBTQIA, age religion, and abilities. We take responsibility for the community we're creating here at RFK Community Alliance, and we're here to contribute to the progression of our society to a more inclusive and equitable one. Why You'll Love Us: At RFK Community Alliance, we're committed to taking care of our team, and we know you'll love being a part of an organization that truly values its people. We offer an outstanding benefits package designed to support your well-being and professional growth. Enjoy comprehensive health coverage with our health, dental, and vision insurance plans. Take advantage of generous paid time off and holiday pay, giving you the balance you need to recharge. We're invested in your future, offering tuition reimbursement, educational assistance, and a retirement plan with a generous employer match. Plus, we provide employer-paid life insurance, short- and long-term disability coverage, and access to a robust Employee Assistance Program to ensure you and your family are supported every step of the way. Joining our team means you'll have the benefits and resources you need to thrive both personally and professionally. $2,500 Sign-On Incentive This position is eligible for the RFK Community Alliance Sign-On Incentive in the amount of $2,500 in your first year of employment. You will receive $500 after 3 months; $500 after 6 months; $1,500 after 12 months.

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