Administrative Assistant

Actalent; Kentucky; On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Health insurance

Dental/vision

401(k)

Life insurance

Disability insurance

HSA

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Actalent is seeking an Administrative Assistant for our Columbus, OH laboratory team. This 1st shift, Mon-Fri contract role involves frontline client communications, purchasing, and general office support to keep operations running smoothly.

You will greet visitors, process orders, manage mail and vendor communications, and generate client invoices with accuracy while maintaining professional standards in a fast-paced environment.

Qualifications

• 6 months of administrative experience, preferably in a manufacturing environment.
• Ability to manage front desk and visitor sign-in protocols.
• Proficiency with Excel for data entry.
• Experience using Outlook and email management.

Responsibilities

• Issue approved purchase orders for laboratory consumables, chemical reagents, office supplies, contractor services, and facility invoices.
• Coordinate building maintenance calls, manage office equipment servicing, and handle incoming and outgoing mail.
• Greet visitors, vendors, and couriers, ensuring all safety and non-disclosure sign-in protocols are strictly followed.
• Manage phone systems and emails, routing client inquiries regarding sample updates or testing results to the correct technical team.
• Work closely with the operations team to compile completed sample testing records and generate accurate client invoices as needed.

Skills

Administrative support

Excel data entry

Good communication skills

Outlook

Front desk management

Administrative experience

Job description

Job Description

Job Description

Administrative Assistant

Job Description

This role involves managing frontline client communications, coordinating essential financial processing, managing vendor ordering, and providing critical administrative support to the Columbus laboratory team. The ideal candidate will balance meticulous organization with a high level of professionalism in a fast-paced, time-sensitive laboratory environment. This is a 1st shift, Mon-Fri position.

Responsibilities

• Issue approved purchase orders for laboratory consumables, chemical reagents, office supplies, contractor services, and facility invoices.
• Coordinate building maintenance calls, manage office equipment servicing, and handle incoming and outgoing mail.
• Greet visitors, vendors, and couriers, ensuring all safety and non-disclosure sign-in protocols are strictly followed.
• Manage phone systems and emails, routing client inquiries regarding sample updates or testing results to the correct technical team.
• Work closely with the operations team to compile completed sample testing records and generate accurate client invoices as needed.

Essential Skills

• Administrative support
• Excel data entry
• Good communication skills
• Proficiency in Outlook
• Front desk management
• 6 months of administrative experience, preferably in a manufacturing environment

Job Type & Location

This is a Contract position based out of Columbus, OH.

Pay and Benefits

The pay range for this position is $19.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Columbus,OH.

Application Deadline

This position is anticipated to close on Aug 25, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be